Muni University Personal Secretary Jobs in Uganda

Muni University Personal Secretary Jobs in Uganda

Purpose of the Job

  • To provide Secretarial, administrative and office managerial services in the Office deployed to.

    Key Functions

    • Takes and transcribes dictation and produces the work accordingly.

    • Receives and disseminates correspondences, mails and other information for the Deputy Vice Chancellor’s office.

    • Drafts appropriate correspondences and submit them to the responsible authority for authentication and timely dispatch.

    • Provides support in arranging meetings that directly fall under the ambit of the Deputy Vice Chancellor’s office.

    • Attends to all visitors by ascertaining the nature of business and directing them to appropriate offices.

    • Oversees the filing, maintenance, storage, security and retrieval of files and documents.

    • Schedules appointments, synchronizes and updates the diary and screens requests for meetings.

    • Attends to telephone inquiries, handles out-going and in-coming mails and faxes.

    • Requests, manages and accounts for office equipment, materials and imprest.

    Key Outputs

    • Secretarial duties carried out.

    • Clients attended to and directed to appropriate offices.

    • Deputy Vice Chancellor’s Office dairy kept up-to-date.

    • Office equipment requisitioned
    and managed.

    • Imprest requisitioned, managed and accounted for.

    Person Specifications

    • Should have a Bachelors degree in Secretarial Studies or information Management or UNEB Diploma in Secretarial Studies with Business Communication Stage II; Typewriting Stage III (50 wpm); Shorthand Stage II (80/90 wpm) and Office Management or equivalent qualifications from a recognized institution.

    • Should have a minimum of three (3) years’ relevant experience with a reputable organization.

    • Should have good communication and interpersonal skills.

    • Demonstrated computer literacy skills.

    • High level of integrity.

    How to Apply

  • For more information and job application details, see; Muni University Personal Secretary Jobs in Uganda

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