Multi Community Based Development Initiative Procurement and Logistics Manager Jobs in Uganda

Multi Community Based Development Initiative Procurement and Logistics Manager Jobs in Uganda


Overall purpose

  • The Procurement and Logistics Manager will report directly to the Director Finance and Operations and will oversee procurement and logistics services from a management perspective to ensure required supplies of commodities, facilities and service needs for MUCOBADI and program activities are mobilized efficiently and in a timely manner.

    Specific Responsibilities

    Procurement Roles

  • Manage the process in planning of commodities procurement and supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effectively-functioning processes to avoid costly delays and lost opportunities.

  • Ensure effective lines of communication to ensure timely delivery of commodities using the most appropriate procurement procedures.

  • Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.

  • Ensure full compliance with MUCOBADI procurement policy, Donor rules and regulations and other applicable guidelines.

  • Establish and implement a monitoring system that ensures that the prices paid for commodities are in line with local market prices.

  • Develop and manage the rosters of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms

  • Prepare monthly, quarterly and annual procurement plans and progress reports as required

  • Ensure transparent and competitive procurements are conducted and properly documented as required, and in compliance with MUCOBADI plans, organize and lead the bid solicitation process including drafting and issuing of RFQ, RFP, RFI, Tenders, developing bid evaluation criteria and guiding clients on processes involved; call for and oversee selection committees to review applications and select vendors.

  • Prepare service delivery contracts, leases and purchase orders for all acquisition needs.

  • Maintain procurement files including all relevant documentation and vendor tracking system, maintain all the relevant information concerning the organization’s suppliers;

  • Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract. This includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that MUCOBADI continues to receive uninterrupted services at all times.

    Asset Management

  • Reviews the supplies and assets registers for accuracy, completeness and compliance with MUCOBADI policies and procedures as well as other applicable guidelines and ensure that all assets are tagged for compliance with donor rules and regulations.

  • Schedule for preventative maintenance of equipment and other assets by accredited service providers to optimize the functionality of assets.

  • Manage insurance cover for all MUCOBADI assets.

  • Manage the
    disposal of MUCOBADI’s obsolete assets in compliance with MUCOBADI’s policy on asset disposal.

    Stock Management

  • Devise and implement systems for optimizing inventory control procedures to ensure that all business operations have adequate material to attain their objectives.

    Fleet Management

  • Ensure efficient and effective implementation of MUCOBADI’s Travel and Fleet Policy.

  • Oversee the procurement, operation, maintenance, repairing, and servicing of MUCOBADI vehicles and motorcycles in compliance with MUCOBADI’s Policy, to ensure efficiency and effectiveness of fleet management.

  • Maintain detailed records of vehicle purchase, use, maintenance and disposal in compliance with MUCOBADI’s policies and procedures.

    Supervision and capacity building

  • Effectively supervise and mentor the procurement and logistics staff to ensure achievement of objectives.

    Required Specifications

  • B.A. required/Masters preferred or equivalent combination of education and relevant work experience. Professional certification and membership to a reputable procurement and supplies body is highly desirable.

  • Minimum 5-7 years project procurement management experience, preferably in a health-related project, and including service procurements.

  • Thorough knowledge of DFID and its contractual, procurement and reporting requirements required.

  • Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure.

  • Excellent problem-solving capacity, with demonstrated ability for considerable analysis and sound judgment to find solutions in a complex environment with shifting and competing priorities.

  • Excellent cross-cultural communication (both oral and written) and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, stakeholders, clients and consultants.

  • Advanced Computer skills including proficiency in Microsoft Office programs (Excel
    spreadsheets, word processing, power point, and electronic mail).

    How to Apply

  • Interested persons should send their application letters and CV indicating three referees via email to: hr@mucobadi.org not later than 5.00pm on 19th October 2020.

  • MUCOBADI is an equal opportunity employer, committed to providing equal employment opportunity without regard to race, color, religion, sex, gender identity, ethnicity, age or disability.

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