Multi Community Based Development Initiative Administrative Assistant Jobs in Uganda

Multi Community Based Development Initiative Administrative Assistant Jobs in Uganda

Overall Purpose

  • The Administrative Assistant works to portray a professional image of MUCOBADI to all visitors by receiving visitors and perform clerical functions of the organization in line with MUCOBADI rules and regulations.

    Key Responsibilities

    Front office management

  • Maintain the reception area in a clean and tidy manner, attend to walk in visitors and notify pertinent members of staff.

  • Maintain visitor’s registry book and direct visitors to the respective offices

  • Provide requested information, take messages or re-direct inquiries to appropriate offices.

  • Keep a databank of contact addresses of all associates(partners, stakeholders, donors,) to MUCOBADI

  • File and keep up to date records of correspondences

  • Maintain a consistent stock of organizational brochures and other IEC materials and a routine form for distribution

    Clerical support

  • Assist in preparation of meetings and produce and file records of the proceedings.

  • Receive and attend to all visitors in a courteous and professional manner.

  • Provide secretarial support to the functional offices i.e. ED, COP, HOP and HRM.

    Stores Management

  • Provide support in carrying out and developing where necessary, administrative systems, logistics and records management.

  • Ensure good maintenance of assets and equipment records.

  • Ensure security, custody and good use of organizational assets by ensuring proper use of control tools like logbooks, keys, vehicles/motorcycles
    requests and stores reports.

  • Analyze and coordinate logistical requirements, supplies and equipment orders for the organization

  • Maintain and keep tidy and clean conditions of office environment, furniture and machines.

    Required Specifications

  • University degree in secretarial studies or any other related field

  • Additional qualification in customer care is an added advantage

  • Strong organizational skills Computer literate with hands on MS Office programs, especially in MS Word and MS PowerPoint

  • A demonstrated ability to multi-task and process information into action so as not to delay processes

  • Should have excellent interpersonal skills

    How to Apply

  • Interested persons should send their application letters and CV indicating three referees via email to: not later than 5.00pm on 19th October 2020.

  • MUCOBADI is an equal opportunity employer, committed to providing equal employment opportunity without regard to race, color, religion, sex, gender identity, ethnicity, age or disability.

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