Multi Community Based Development Initiative Administrative Assistant Jobs in Uganda
Multi Community Based Development Initiative Administrative Assistant Jobs in Uganda
Overall PurposeThe Administrative Assistant works to portray a professional image of MUCOBADI to all visitors by receiving visitors and perform clerical functions of the organization in line with MUCOBADI rules and regulations.
Key Responsibilities
Front office management
Maintain the reception area in a clean and tidy manner, attend to walk in visitors and notify pertinent members of staff.
Maintain visitor’s registry book and direct visitors to the respective offices
Provide requested information, take messages or re-direct inquiries to appropriate offices.
Keep a databank of contact addresses of all associates(partners, stakeholders, donors,) to MUCOBADI
File and keep up to date records of correspondences
Maintain a consistent stock of organizational brochures and other IEC materials and a routine form for distribution
Clerical support
Assist in preparation of meetings and produce and file records of the proceedings.
Receive and attend to all visitors in a courteous and professional manner.
Provide secretarial support to the functional offices i.e. ED, COP, HOP and HRM.
Stores Management
Provide support in carrying out and developing where necessary, administrative systems, logistics and records management.
Ensure good maintenance of assets and equipment records.
Ensure security, custody and good use of organizational assets by ensuring proper use of control tools like logbooks, keys, vehicles/motorcycles
requests and stores reports.
Analyze and coordinate logistical requirements, supplies and equipment orders for the organization
Maintain and keep tidy and clean conditions of office environment, furniture and machines.
Required Specifications
University degree in secretarial studies or any other related field
Additional qualification in customer care is an added advantage
Strong organizational skills Computer literate with hands on MS Office programs, especially in MS Word and MS PowerPoint
A demonstrated ability to multi-task and process information into action so as not to delay processes
Should have excellent interpersonal skills
How to Apply
Interested persons should send their application letters and CV indicating three referees via email to: hr@mucobadi.org not later than 5.00pm on 19th October 2020.
MUCOBADI is an equal opportunity employer, committed to providing equal employment opportunity without regard to race, color, religion, sex, gender identity, ethnicity, age or disability.
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