MSF Field Resources Risk & Internal Control Officer Jobs in South Africa
MSF Field Resources Risk & Internal Control Officer Jobs in South Africa
Context The mission of the Finance Department of MSF Operational Center Brussels (OCB) is to ensure an efficient use of resources in the pursuit of the objectives of the Organization. It plays a key role in regard to accountability, control and transparency.
Within the Finance Department, the Field resources risk & internal control Unit is responsible for the quality, coherence and analysis of the financial information. It is a unit which participates actively in the creation, diffusion and development of the Field Resources Risk and Internal Controls at different levels of the Organization (HQ & Field). Among others, this unit is in charge of developing tools and implementing processes to achieve this objective.
The Field Resources Risk & Internal Control Officer is a member of the Finance Field Resources Risk & Internal Control Unit. Under the supervision of the Field Resources Risk & Internal Control Referent, he/she is in charge of:
Identifying risks and monitoring of the control measures implemented by the management
Support to management into a practical implementation of controls and activities to ensure the best internal control systems of the field
Providing important and useful information to senior management and the Associative Board regarding the management of risks and controls
The Field Resources Risk & Internal Control Officer should use existing tools such as the Internal Monitoring Tool (IMT), risk assessments and monitoring, audit reports (audit for institutional contracts, internal audit or external audits) to contribute producing, collecting information on risks and developing a central and macro vision of the Organisation’s risk exposure related to the management of resources.
He/she should in the same time participate to the development and update of a complete system for recording, monitoring, and communicating the Organisation’s Resources Risk program components.
Responsibilities
Ensures that the projects of the region are implementing the Internal Monitoring tool and are using it efficiently
Support the Fieldco and all managers at field level to implement the IMT, and use its outcomes to advise a better project management
Supervise the finance managers in the animation of IMT at field level
Support the follow up and implementation of corrective measures appearing in the IMT of each project
Compile data from projects. Communicate them at regional level. Ensure that comments are done. Animate the process at coordination level. Report to the Cell and IMT referent at HQ with comments
Briefing of new managers for IMT. Support of the Finance managers in their briefing of IMT for the new staff in the project
Training on IMT when necessary
Spot incoherence, duplication and gap in the different processes described in the different departments’ guidelines and procedures and communicate them to the process owner
Animate and contribute to the improvement of resources risks managementMissions risks resource management
Ensure the resources risks assessment of the projects and region
Ensure that mitigations measures defined for the projects and mission are in place
Communicate at regional and project level on the risk resources management
Brief and ensure training on the topic**Follow up of audit recommendations**
Support the projects in the implementation of recommendations from external and internal Audit
If necessary, facilitate the audit process at projects and mission level
Liaise and share information with the Internal Audit Unit for cases that need an independent investigation Promote the Code of Conduct for the management of resources
Reinforce or remind the knowledge and awareness of the Code of Conduct at field level
Control that the induction of new staff is including the Code of Conduct for the management of resources. Insurance
He/she is the focal point for insurances (except HR assurances).
With a direct support from Insurance referent in HQ, ensure that the strategy defined for insurance is implemented
Contact with local insurance
Ensure that sinister are reported and fully documented. Ensure the follow up with HQ referents
Ensure briefing, animation, training and sensibilization on insurance management Decrease of cash focal point
In close collaboration with the Regional Finance Responsible, ensure that projects are using cash when it’s only possible means of payment
Propose new models to avoid using cash or moving cash inside the mission
Contact person with service providers
Follow up and support on implementation of policy decided for the projects Anti-money laundry and anti-terrorism
He/she is the focal point for Anti-money laundry and anti-terrorism processes
With the support from Risks resources unit and Audit department ensure that the processes defined for mitigation of Anti-money laundry and anti-terrorism related risks are respected
Ensure briefing, animation, training and sensibilization on the topic
Ensure a quality and efficient reporting of Anti-corruption process by the field
Responsible of the communication plan for the anti-corruption guideline and process
Support and facilitate the implementation of Anti-Corruption guideline and process in all projects
Briefing of all new staff on Corruption risks and way to prevent, identify, alert, report corruptions cases
Ensure trainings on corruption
Ensure the communication and reporting of Corruption incidents
Follow up and support to the managers at field level that recommendations from former corruptions cases are in place
Animate the process by questioning, challenging and providing guidance on reporting
Follow-up and reporting of field corruption cases
Requirements
Education
Master’s degree (or equivalent experience) in audit, business management, international relations, finance or related subject
Work experience
Minimum 5 years experience in internal audit, internal control activities related to resources management, risk management and/or in relevant operational areas (e.g. project coordination, finance, human resources, logistics); including at least one experience in internal audit and/or internal control activities related to resources management
Experience of working in the non profit sector
Personal skills
Technical skills:
Good knowledge of internal audit methodologies, resources management processes and internal control systems
Strong analytical and synthetic skills
Proven coordination capacities and team leadership
Rigorous and very well organised
Excellent written communication capacities
Good knowledge of Microsoft Office and particularly Excel
Language skills:
Fluent English (oral and written) / French is an asset
Personal qualities:
Capacity to influence and persuade
Ability to establish and retain positive working relationships (both within the team and externally) and to communicate clearly and effectively
Capacity to work within agreed timeline
Active listener
Sense of diplomacy and pedagogy
Strong cultural awareness and capacities of adaptation
Willingness to travel overseas under difficult conditions in some insecure and remote locations
Committed to MSF values and interest for the organisation’s activities
How to apply
Please, send your CV and cover letter to
Recruit.HQ.finance@brussels.msf.org and mention “**Field Resources Risk**” in the subject of your email.
Only shortlisted candidates will be contacted.
MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
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