MRC-UVRI Grants Assistant Jobs in Uganda

MRC-UVRI Grants Assistant Jobs in Uganda

The Unit is an internationally recognised centre of excellence with dominant research themes
in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases
and cancer.
Through a multidisciplinary approach, intersecting basic science, epidemiological
research, social-behavioural research and the conduct of new intervention evaluation studies,
the Unit contributes knowledge on changing epidemics and diseases, the evaluation of
innovative health care options, treatment and prevention and the development of health
policy and practice in Africa and worldwide.

Following the signing of strategic transfer
agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the
Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018.

The exciting new partnership will boost research capacity into current and emerging health
issues in Africa and throughout the world.

The Unit is based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala Districts.

Job Purpose:

  • To provide Administrative and Logistical support to the Grants Support Office, paying special attention to allocated project Funds.

    Roles & Responsibilities
  • To provide support in the organisation and documentation of the allocated project Trial
    Steering Committee meetings and any other planned trial meeting.
  • To establish a robust procurement programme, plan to determine appropriate specifications of required items, according to established Unit guidelines and procedures and in coordination with the procurement team and the end users.
  • Support timely raising of allocated project’s invoice for external projects are in line with
    the grant contract and following up on outstanding debts.
  • Compilation of support paperwork (for donors who request for them) and arranging them
    as per the ledger listing.
  • Ensures that all internal recharges such as mileage and cost of laboratory tests are entered
    in the MS Dynamics accounting system (Navision) for project operations.
  • Prepares monthly reconciliation and Analysis of grant balances for review by the Senior
    Grants Officer.
  • Maintains and ensures safe custody of financial documents and copies of external grant
    contracts and other correspondences.
  • Provides support during MRC or donor audits by availing requested documentation.
  • Updating monthly time sheet template, and following up to ensure staff submit on time.
  • Update the RSO contract tracker on a weekly basis with new submission/ pipelines and
    active grants.
  • Develop funds monitoring tracker for active Grants-Especially those under allocated
    project.
  • Follow up with Accounts Office and ensure all mispostings are corrected and posted before
    the submission of final donor reports.
  • Assists grant applicants in preparing a budget (for final review and agreement by the
    Grants Officer) and submitting the financial part of a grant application.
  • Provides the grant holders with regular monthly financial information showing
    expenditures to date and projected costs until the end
    of the project.
  • Ensures that grants recharge overheads are costed on a full economic basis.
  • Chase sets up of new grant codes and ensures that the grant holders and other
    departments who will be using them are updated.
  • Any other duty as assigned by the Head of Section

    Person Specification
  • Bachelor’s Degree in Business Administration, or Commerce (Honours) or a related field
  • At least two (02) years’ work experience in a busy grants/international donor funded
    organization preferably in Grants Management.
  • Experience working in a health research institution
  • Should possess excellent computer skills, knowledge of Microsoft Office e.g. Word, Excel
    and Database management skills, office equipment (printer, fax, copier, and scanner).
  • Working knowledge of MS Dynamics-Navision; AGRESSO system
  • Organized with excellent attention to detail
  • Excellent organisation and management skills
  • Excellent communication skills (written and verbal) with ability to communicate
    throughout all levels of the organisation.
  • Ability to work independently and as part of a team
  • Ability to work under pressure and to meet tight deadline

    Competencies:

    Core:

  • Personal Integrity
  • Emotional Resourcefulness
  • Ability to Learn
  • Forward Thinking
  • Reliability
  • Openness to Others

    Job Specific:
  • Independence
  • Analytical Thinking
  • Conceptual Thinking
  • Proactivity
  • Results Orientation
  • Thoroughness
  • Concern for Excellence
  • Flexibility Towards Others
  • Service Orientation
  • Development Orientation

    How to Apply
  • Fill an online form accordingly by following the link below and there after submit your
    application documents to the e-mail below:
    Grants Assistant: https://forms.gle/Wfzg3b63e2Ne1ptd8
  • Filling the form more than once will lead to automatic disqualification. High level of integrity while filling the form is
    required and will be considered during shortlisting.
  • Please email your application to recruitment@mrcuganda.org
  • Applications should include academic documents, a cover letter, CV, daytime telephone contact and three traceable professional references.
  • Combine all application documentation into one PDF document.
  • Deadline is Friday 7th June 2019, 5:00pm.
  • Only shortlisted candidates will be contacted for interview.
  • Note that academic qualifications
    will be subjected to verification by the issuing institutions.
  • This position is open to Ugandan
    nationals only.
  • NB: Please quote the following position code in the subject line of the email:
  • Grants Assistant: GA519
  • The applications should be addressed to:
  • The Human Resource and Administration Manager
  • MRC/ UVRI and LSHTM Uganda Research Unit
  • P.O.Box, 49
  • Entebbe, Uganda
  • For more information and job application details, see; MRC-UVRI Grants Assistant Jobs in Uganda

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