MRC/UVRI and LSHTM Uganda research Unit Project Manager Jobs

Job Purpose

The post-holder will work with the Unit’s Research Support Office (RSO) to manage a portfolio of research projects under the supervision of the Head of the Research Support Office. The post-holder will facilitate the successful and efficient delivery of a portfolio of projects, oversee
operational activities and ensure that synergies between projects are maximized. S/he will be responsible for monitoring and evaluation of project performances and lead in the coordination of collaborator relationships and project outputs. S/he will coordinate the management of project finances, human resources, other resources, logistics and administrative affairs for the assigned portfolio ensuring compliance to funder and grant conditions as well as Unit &
LSHTM policies and procedures.

Roles & Responsibilities

Principal Responsibilities

Portfolio Management

In collaboration with the Head of Research Support Office, oversee a portfolio of projects
ensuring that efforts and vision of portfolio are harmonised with Principal Investigator’s
(PI) efforts and vision;

Be the focal point for all internal communications relating to the portfolio and ensure timely flow of communications between the PI, the research team and other support
departments;

Liaise closely with the PI and the Head of Programme to ensure that portfolio activities
are in sync with overall Programme activities ensuring that proposals are well aligned to
the strategic direction of the Programme, synergies are realised for existing projects, and efficiencies identified across the portfolio and Programme;

Work with the various research teams in the portfolio to prepare work plans and
implementation strategies required to ensure projects achieve their objectives in a timely
manner; and,

Report to PIs regularly on performance of projects and in close collaboration find
constructive solutions to issues identified, providing technical advice regarding funder
terms and conditions harmonising these MRC/UVRI&LSHTM research unit, as well as
LSHTM policies.

Planning and Implementation

Prepare research contract briefs for PIs and research teams which highlight research
deliverables, special contract conditions that the teams need to adhere to;

In consultation with PIs, research teams, Programme Manager and collaborators, develop
various work plans required for the implementation of the projects;

Work with PI, research team and other support departments to obtain all authorisations for implementation of the grant including approvals form government, health facilities, Medicines Control Agency, ethics committees etc;

Coordinate the implementation of grants in the portfolio and maintain mechanisms to
ensure adherence to donor requirements related to budget presentation, acceptability of
cost allocation and other donor and MRC/UVRI&LSHTM as well as LSHTM requirements;

Support timely response to donor requests relating to grant deliverables, reporting and
other administrative documents as required during implementation;

Lead in the communications concerning grant conditions, budget and expenditure and
project activities. Encourage information sharing between partners aimed at building
familiarity to grant conditions and best practices in grant implementation;

Work closely with project teams and provide technical overview and support in the
management of the grant ensuring that performance is in sync with financial expenditure and categorized budget;

Actively participate in project meetings as appropriate to keep teams informed and
reminded about project financial performance, deliverables, timelines and general grant
conditions;

Responsible for reviewing of financial supporting document, monthly financial
expenditures, budgeting and assessing budget request for change (Cost or No-cost
Extension), request for grant disbursement, compiling and filing grant documents,
conducting portfolio/project financial performance assessment;

Provide technical support and oversight during grant audit exercises; and,

Take the lead in monitoring timely grants closure engaging both finance and project staff
well in advance of closure deadlines and advise on issues related to staffing, commitments,
and reporting.

Monitoring & Evaluation and Reporting

Ensure that a monitoring and evaluation plan is completed for all projects within the
portfolio as well as for external partners with contributing roles towards the achievement
of project outcome;

Develop a reporting and feedback schedule for partners;

Keep PI informed

about emerging issues and trends within the networks and groups.
Provide strategic advice, direction on how the issues should be resolved to ensure that
project plans are not derailed;

Ensure programme milestones and timelines are collected for effective monitoring and
evaluation of project activities;

Report to PI and the research team performance report and financial summaries monthly;

Prepare and share a quarterly performance report on milestones and deliverables
considering collaborator/partner performance where they exist. Report should be shared
with PI, Head of Programme and RSO; and,

Ensure that the management information system established in the department and within
the Unit is utilized which allows for the efficient and effective collection, storage and
analysis of data throughout the project life cycle and across programmes.

Research Operations Management

With the support of the PI and project staff, plan, develop and execute research operation activities for designated externally funded grants carried out at field stations level;

Develops plans to accomplish work operations and objectives of projects through the efficient use of resources;

Determine long-term plans and schedules within the externally funded grant portfolio to
ensure research availability at project implementation;

With the support of the PI and project coordinator, plan resources needed for project
implementation, maintain inventory control, coordinates space, field, equipment and/or
facilities;

Work closely with other support departments to ensure cohesive workflow; and,

Ensures adherence to procedures and work standards; recommend changes to procedures
to relevant department heads.

Compliance

Review, communicate and monitor compliance with donor requirements related to staffing, purchasing, and asset management and reporting;

Identify compliance gaps and related solutions including differences between donor and MRC/UVRI&LSHTM as well as LSHTM internal policies and procedures, including cost
allocation;

Support PI and research coordinator to ensure that all project personnel are trained on GCP/GCLP and or have valid certifications as required;

Collaborate with other support departments to ensure compliance with Unit policies and
procedures for grant implementation; and,

Ensure compliance to funder grant conditions and escalate to PI and Programme Manager where there is non-compliance.

Financial Management

Liaise with Finance Analyst and prepare project financial summaries. Identify and report back anticipated project financial issues and come up with effective solutions to identified issues in compliance with both Unit and funder/grant financial conditions;

Review budget forecast and requests to ensure adherence to budget conditions ensuring
that planned expenditures are aligned to budget conditions; and,

Handling petty cash and keeping accountability records.

LSHTM Integration

Close working relationship with the Research Operations Office (ROO) in London,
especially the post award management section;

Participate positively and proactively in the process of integrating and harmonising
procedures across all LSHTM sites; and,

Provide performance data and reports in meetings as applicable.

Specifications:

Degree in Business Administration, Science or Health related subject or medical
degree;

Post graduate diploma or a Master's degree in Project Planning and Management or
similar is desired;

At least 3 years’ experience working in a health research environment;

2 years coordinating projects in a health research organization is desired;

Budgeting/Financial Management;

Risk management experience;

Sub-award management experience is desired;

Experience working with MS dynamics is an added advantage;

Ability to communicated positively and effectively with staff and stakeholders at all
levels;

Good analytical skills;

Advanced Excel skills; and,

Good working knowledge of MS Office suite.

How to Apply

For more information and job application details, see; MRC/UVRI and LSHTM Uganda research Unit Project Manager Jobs

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