MRC/ UVRI Study Clerks -Archivist Jobs in Uganda

Job Purpose

The post-holder’s role is to support MRC/UVRI & LSHTM Uganda Research Unit (The Unit)
achieve its mission “To conduct research to add knowledge and improve the control of
infectious and non-communicable diseases in Uganda, in Africa and globally” by improving
and managing an effective, modern, and professional records archival infrastructure and
establishing and managing an electronic data and digital archive system, based upon
recognized archival procedures.

They are responsible for maintaining archive of data records,both hard copy and electronic records.

Roles & Responsibilities

To follow the Unit archive policy at all times. Ensure everyone who uses the archive
understands and follows the Unit archive policy;

Responsible for the archive of forms and questionnaires at site;

Monitor the state of the archive, and ensure that all records are kept in a logical and
orderly way. Records should be easily available to-date entry clerks, data managers and
others who need to use the archive resources;

Receive and log all new forms coming into the archive;

Identify records that are no longer needed at site, and ensure these are transferred to the
main Kyamulibwa archive;

To ensure that all study databases are on the MRC server, and these are backed up
regularly;

To keep copies of the forms for accessing forms, data and electronic data;

To maintain an index of the archive and of the Standard Operating Procedures for the
archive;

To print, batch, photocopy, scan, and file CRF’s (and forms) from

the different
studies/trials;

To print and photocopy training materials;

To deliver mails in stats section;

To keep the Archives clean and tidy; and,

Undertake all work following the relevant safety rules and regulations as laid down in the
MRC Health, Safety and Environmental Policy Statement.

Person Specification

Diploma in Records and Archives Management / Information Management / secretarial
studies / Information Systems / Records and information Management or related fields,
or significant experience working in Archival or Information/Records Management;

A minimum of 2 years’ experience dealing with data and records handling;

Experience working in a medical research setting is desired;

Experience of working at a junior management level within a large organisation with a
proven record of delivering required results within a customer focused organisation;

Knowledge or experience of Digital archiving;

Knowledge of research records management;

Knowledge of SQL server; and,

Familiar with governmental regulations and legal requirements related to archives and
experience in compliance with them.

How to Apply

For more information and job application details, see; MRC/ UVRI Study Clerks -Archivist Jobs in Uganda

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