Mott Macdonald Senior Finance Officer Jobs in Uganda

Mott Macdonald Senior Finance Officer Jobs in Uganda


Job Description

  • The Senior Finance Officer will be overall responsible for: Providing support to the Programme Manager in recording and retrieving financial details of the company, including maintaining financial records, processing payments, cash handling and reporting.

    The principal duties and responsibilities will be as follows:

    Project Monitoring & Reporting

  • Work closely with technical teams to ensure that project performance monitoring mechanisms provide timely and accurate data, allowing output-based reporting and payment linked to milestones.

  • Monitor expenditure and advise the Senior Management team of potential issues with regards to forecasting, disbursement, or accounting.

  • Ensure good quality donor financial reports that adequately meet their reporting requirements.

  • Monitor budgets: ensure orders and invoices are within budget before processing payments.

  • Preparation of donor and any other Adhoc reports by 5th of every month

  • Preparation of WIP schedules/IET invoices by 5th of every month

  • Provide support to the programme Manager to produce forecasts and budgets for work activities based on the estimates on the Rolling Work Plan (RWP). This includes collating activity costing and providing support for preparation of the working estimates.

  • Ensure that timely, accurate, and appropriate information is available to the programme management team.

  • Carry out any other duties as may be required for delivery of the programme.

    Cash Management

  • Ensuring that there are clear controls to mitigate any risks around cash

  • Ensure accuracy of Mobile money transactions, proper accountability/documentation to enable processing.

  • Responsible for petty cash management and ensuring regular reconciliation of cash balance for review. Accountable for cash count and reporting on cash count exercise to the management.

  • Compile Weekly/monthly cash reports to the MMU finance manager/Project manager every Tuesday/7th of the following month for consolidation < >Responsible for accuracy of site returns from both the regions as well as the project office in Kampala

  • Ensure records are available for regular checking and are up to date on a weekly basis by the project manager/Finance Manager

  • Ensure timely payment and disbursement of cash payments e.g. per diems, fuel etc.

  • To produce reconciliation of payment and supporting document for appropriate retirement.

  • Prepare monthly cash flow forecast statements by the 7th of the following month to the project manager/finance manager

  • Monitor, at least weekly, the available funds and ensure adequate funds are available to meet operational needs.

    Account Payable

  • Produce weekly/monthly expenditure reconciliations of programme expenditure and draft invoices for the clients as well as maintaining up to date billing control sheets to the programme manager/finance manager every Monday/7th of the following month.

  • Working closely with the Procurement team, follow procedures to ensure financial probity and value for money in the procurement, use and maintenance of physical assets and the purchase and use of services.

  • Checking and ensuring that all payment vouchers meet the minimum audit requirement by checking for approvals and necessary supporting documentations.

  • Ensure accurate, weekly payment lists are compiled and sent to the finance manager every Monday for consolidationPMD

  • Continuously monitor all transactions posted on PMD to ensure accuracy

  • Assist the project manager on monthly system reconciliations

  • Attend monthly project control meetings and respond to any queriesRegional Offices

  • Liaise with counterparts in the regional offices and ensure timely submission of financial reports by the regions under the management of the Senior Finance Officer.

    Audits

  • Work with country finance team in the preparation and the subsequent activities for external e.g. client, and internal audits, as and when required Subgrantee Management

    Candidate Specification

    Essential Competencies/Skills

  • work experience in managing the finances of complex programmes

  • Understanding the concepts of due diligence, value for money and ethics and transparency

  • Excellent written and spoken English

  • A good communicator with strong relationship building skills, reliable and a team player

  • Demonstrable ability to deliver to deadlines

  • Pro-activity to raise issues with management and resolve identified problems

  • Ability to undertake periodic travel to provincial/district offices (if required).

    Qualifications

  • Bachelor’s in accounting and finance or related field

  • Advanced Excel skills

  • Experience with an ERP (SAP, Oracle, Lawson, Deltek) would be beneficial.

  • Experience in managing donor funded projects/programmes would be an advantage

    How to Apply

  • For more information and job application details, see; Mott Macdonald Senior Finance Officer Jobs in Uganda


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