Mota-Engil Document Controller - Jobs in Uganda

Mota-Engil Document Controller - Jobs in Uganda

City: Bulisa

  • For the Mota-Engil Group, Africa is a second home. These adventures started in 1946 and since day one we are developing a solid experience in investment and knowledge in construction.
  • We show, over the years, a true commitment in the development of the African region and currently we are present in 15 countries generating, on a daily basis, new opportunities to maximize all capabilities of the African continent.
  • We have a wide portfolio, with a long-term strategic perspective and a broad performance horizon, trying to strengthen partnerships in order to execute projects in the areas of infrastructure, transport and logistic, energy, Oil & Gas and Environment. We are concerned about developing each project tailored to our clients’ needs, in order to rise the African Continent to the dimension of its economic development potentialities. We try to identify the best challenges and materialize them into positive results, guaranteeing a permanent competitiveness and innovation in the solutions presented to strengthen the international position.
  • For Mota-Engil Africa, sustainability, in its economic, social and environmental field, represents above all the commitment with Africa, with its people and with its development.

    Duties & Responsibilities
    •To Process all documentation on the project.
    •Ensures that all archived documents are stored in compliance with relevant guidelines and regulation of the project.
    •Review and update technical documentation.
    •File Records in physical and digital records.
    •Archiving files and ensuring all team members have access to necessary documentation.
    •Create templates for future use.
    •Manage the flow of documentation within the organization.
    •Edit and check for accuracy of files.
    •Ensure that all the documents are developed and managed in accordance with the Documentation Management System specifications.
    •Participate in the implementation of the Documentation Management system, setting-up and explaining rules and procedures, jointly with concerned people in Headquarters.
    •Follow and improve the Documentation Management system.
    support (training, daily assistance, advises) in the use of Documentation Management System to the site team.
    •Ensure documents are shared at key times to facilitate timely project completion.
    •Controls the access to the project documents, establishes, and updates the document registers.
    •Consistently reviews and updates project with the project manager and engineers.
    •Ensure proper delivery and maintenance of all correspondence and other transmittals from stakeholders, Contractor and suppliers in a systematic way.
    •Perform other duties as required by Project Information Manager.

    Qualifications, Skills, and Experience
    •Degree in Public Administration and in a related field or a certificate/training in administration with 5 years’ experience in construction projects document control operations.
    •Minimum 10 years of experience in Documentation control and management.
    •Proven work experience in Laboratory operations and procurement services with training in RAC’s (Health and Safety procedures) Advanced experience in document control, archiving systems like electronic Live links and New Prodom and document confidentiality compliance.
    •Proficient in MS Power Point programs.
    •Medium proficiency in the Information, Data & Document Management area. Understanding of Project Technical. Documentation Requirements and Deliverables.
    •Working knowledge of Electronic Document Management Systems (Office 365 - SharePoint). Excellent writing skills, technical documentations, specifications, training materials, presentations, and others.
    •Advanced user of MS Office suite of software (Excel, Word, PowerPoint, Access), Adobe Acrobat Pro. Working experience with generating Document Control reports/Statistics.

    How to apply
    For more information and job application details, see; Mota-Engil Document Controller Jobs in Uganda

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