Ministry of Finance, Planning & Economic Development Senior Purchasing and Supply Management/logistics Officer Jobs in Uganda

Ministry of Finance, Planning & Economic Development Senior Purchasing and Supply Management/logistics Officer Jobs in Uganda

Scope of Work

  • The individual will be responsible for working with the Ministry of Health and various key partners in preparation of requests for proposals (RFPs), price quotes (PQs), tenders, purchase orders, and the negotiation of awards for services and commodities, as well as stock monitoring activities and maintaining sound reconciliations for the grants for health commodities.

  • The Officer will facilitate oversight of PSM activities under the Funds Coordination Unit for the Global Fund Grants for HIV, TB and malaria based at Ministry of Finance, Planning and Economic Development.

    Roles and Responsibilities

    Reporting to the Programme Procurement Specialist, and in coordination with the Ministry of Health, the officer will

  • Provide technical support to management and the Country Team in the conceptualization and implementation of pharmaceutical management activities at the National, and health facility levels.

  • Contribute to the implementation of routine support supervision and monitoring activities at the national, regional, and facility levels ensuring that all activities are adequately and timely implemented

  • Assist MOFPED and MoH to design and review of policies, standards, guidelines, procedures and other relevant materials for implementation of the health commodities and other supplies focusing on HIV, TB and Malaria.

  • Review the stock status reports at central level.

  • Support delivery of health commodities from the procurement services agents to the National Medical Stores (NMS) and Joint Medical Stores (JMS).

  • Support MOFPED to track receipts of commodities at NMS and JMS and documentation of the receipt reports.

  • Support reconciliation of commodities delivered to NMS.

  • Review distribution reports.

  • Participate in regular statutory stock take activities.

  • Support quantification for health commodities and other supplies, and reconciliation of
    commodities procured through the pooled procurement mechanism (PPM).

  • Analyze procurement requisitions for to verify compliance with the procurement procedures.

  • Review Procurement plans with the user departments/programs and monitor their implementation.

  • Support the preparation of all required documentation during the entire procurement and contracting cycle using established formats and ensure safe custody.

  • Support the No Objection requirements for Global Fund procurement activities.

  • Support the Health Commodities Supply Chain Management Taskforce.

  • Any other duties that may be assigned by management from time to time.

    Performance Areas

  • Routine support and monitoring reports.

  • Updates on reconciliation of PPM procurements.

  • Commodity stock status review reports.

  • Distribution review reports.

  • Stock taking reports.

  • Prior
    Review reports for procurement and contracts.

  • Procurement plans monitoring reports.


  • An honors degree in Pharmacy, Purchasing and Supply Chain Management, or other discipline with procurement element.

  • Professional qualification in Procurement and Logistics Management is required.

  • A post-graduate qualification in procurement or project management is desirable.

  • Membership with a relevant professional body such as Institute of Procurement Professionals of Uganda (IPPU), the Pharmaceutical Society of Uganda or a similar body is required.


  • A minimum of six (6) years working experience in the purchasing and supply chain management within reputable institution in the public sector (of which at least three (3) years should have been at senior level in public procurement and supply chain management).

  • At least three (3) years working experience in health and /or pharmaceutical products supply chain and working with public sector or donor funded programs.

  • Experience in working with donor funded programs for in HIV/AIDS, Malaria or TB.

    Technical Competencies

  • Proficiency in Microsoft Office Application, and usage of quantification software such as
    quantized, pipeline, QuanTB is an added advantage.

  • Knowledge and use of any computerized financial accounting software application will be an added advantage.

  • Excellent communication skills.

  • Good interpersonal skills and ability to relate well with a multiplicity of stakeholders.

  • Mentoring/supervisory skills.

    How to Apply

  • Applications must include cover letter, CV, certificates and testimonials, and be addressed as below and submitted online to by on Friday 4 December 2020.

  • The Coordinator

  • The PFM Reforms Coordination Unit
    Ministry of Finance, Planning & Economic Development

    Floor 3 Finance Building, Office 3.4
    Plot 2/ 12 Apollo Kaggwa Road
    P O Box 8147
    Tel: 256-41-4707900

    Please Note

  • Terms of reference for the positions have been updated and individuals who previously applied encouraged to reapply.

  • Email subject should indicate file position applied for.

  • MQPED is an equal opportunity employer, any form of lobbying shall lead to disqualification.

  • Only shortlisted candidates will be contacted.

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