Ministry of Education and Sports Deputy Project Coordinator - Jobs in Uganda

Ministry of Education and Sports Deputy Project Coordinator - Jobs in Uganda


Background

The Government of Uganda received a grant of US$ 100 million from the Global Partnership
of Education (GPE) for the Uganda Teacher and School Effectiveness Project (UTSEP) as
support towards implementation of the Education Sector Strategic Plan (ESSP).

The project became effective on 24th March 2015 and is expected to close by 31st December, 2019.
The Project Development Objective is to support the Government of Uganda in improving
teacher and school effectiveness in the public primary education system.

The project is centered on improving education service delivery at teacher, school and system level to realize meaningful gains in primary grades.

The project is being implemented through 3 components; Component 1 focuses on Effective
Teachers, Component 2 on Effective Schools and Component 3 on Technical Assistance.

During the period of implementation, two positions fell vacant and the Ministry of Education
and Sports now wishes to hire short term Individual Consultants to support the project in
undertaking the remaining activities as per provisions of the grant agreement.

The Individual Consultant positions to be filled are as follows;

  • Deputy Project Coordinator (Dpc)

    Key Result Areas
  • Development of strategies to keep UTSEP/GPE on track, and updating of the results
    framework for the Project.
  • Assessing information needs of key stakeholders and providing timely feedback on the
    project.
  • Regularly furnishing the PC and the MoES management team with reports on the
    implementation progress of project activities.
  • Monitoring and evaluation of activities towards achieving project development
    objectives and their key indicators.
  • Coordinating the preparation of weekly, monthly and quarterly reports to keep
    stakeholders up-to-date with the project’s activities.
  • Coordinating the preparation and implementation of all procurement plans, Training
    plans, Work plans and Budgets.

    Job Purpose

    The DPC shall assist the Project Coordinator in the day to day management of the project’s
    activities including planning and directing the project technical team to ensure implementation
    of the activities.

    Key Responsibilities and Duties

  • Assist the Project Coordinator in managing all the professional aspects of the project
    activities which include;
  • Reviewing and quality controlling the various tasks and outputs under the project,
    which include consultancy assignments, preparation of bid documents,procurement, contract awards and payments, in-house and external activities;
  • Preparing project briefs, work plans, budgets and other working documents as
    required under the credits agreement.
  • Participating in the review and quality assurance of goods and services delivered
    under the project.
  • Participating and providing sound technical advice in all technical meetings related to
    the project components at Ministry level.
  • Assisting the Project Coordinator in preparation and seeking the of necessary World
    Bank clearances for all project activities that require clearances prior to execution.
  • Convening weekly coordination meetings within the coordination unit to review
    progress of project activities and prepare weekly briefs on the progress.
  • Assisting the Project Coordinator to prepare for monthly project review meetings
    chaired by PS/ES or his/her designee.
  • Coordinating the payment of Consultants, Suppliers and Contractors claims by
    ensuring that the claims are certified and matched with the works done or goods and
    services supplied; and
    that requisitions are submitted to relevant authorities for timely
    payments.
  • Overseeing proper utilization of project resources and that facilitation for field visits
    and office requirements are processed in time, duly accounted for and properly utilized.
  • Tracking requests for contract variations, validating their genuineness, coordinate their
    processing and compiling recommendations from the Procurement Unit, Construction Management Unit or Consultants for necessary and timely action.
  • Tracking the achievement of results in line with the project results framework.
  • Coordinating the timely implementation of recommendations from line departments,
    monthly reports, audits and reports from Government Inspection Agencies such
    Auditor General, PPDA, IGG and recommendations by the World Bank.
  • Assisting the Project Coordinator in the day to day management of all recurrent
    operating activities that are required to effectively implement the project and
    supervising, guiding and appraising the staff in the coordination unit to ensure that all
    the project activities are completed in time.
  • Undertake any other duties related to project implementation as shall be assigned to
    him/her by the project Coordinator.

    Deliverables
  • Weekly briefs, monthly and quarterly progress reports on all project activities throughout
    the duration of the DPC’s contract.
  • Appraisals of all project staff done on a six months’ basis within the duration of the DPC’s
    contract.
  • Final report on payments, all Consultancy services, and procurements of works, goods
    and services delivered under the project and all other project activities at the end of the
    contract.

    Qualififcations
  • A Masters’ Degree of equivalent in Project Management, Business Administration,
    Engineering fields or Economics from a recognized Institution/ University.
  • Post Graduate qualification/ Experience in project Management is desirable for
    candidates with qualifications other than Project Management.

    Experience
  • At least ten (10) years working experience in a reputable organization five of which
    should have been in Project Management/ Leadership responsibilities.
  • Experienced in use of computer programs for project management.
  • Demonstrated competence in the fields of financial management, procurement
    management, and monitoring and evaluation; and
  • Familiarity with Donor funded Project Management procedures.
  • Experience in World Bank/IDA funded project is an added advantage.
  • A positive integrity track record is a compulsory requirement.

    Duty Station

    The Deputy Project Coordinator will be stationed in Kampala, Uganda.

    How to Apply

  • Interested and qualified candidates should apply by 5th April 2019
  • Sealed Applications accompanied with updated CVs and Certified Academic Documents
    should be addressed to;
    The Permanent Secretary,
    Ministry of Education and Sports
  • Should be delivered to
    Ministry Registry Plot 9/11 King George VI Way, Embassy House, 4th Floor, Room 1,
  • Only shortlisted candidates will be contacted
  • For more information and job application details, see; Ministry of Education and Sports Deputy Project Coordinator - Jobs in Uganda

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