Ministry of Agriculture, Animal Industry & Fisheries Office Administrator Jobs in Uganda

Ministry of Agriculture, Animal Industry & Fisheries Office Administrator Jobs in Uganda

Job purpose:

  • The Office Administrator will provide administrative support to the Hub.

  • Duties and responsibilities of the Office Administrator will include general clerical to organisation based work, reception to organisation clients.

    Key Responsibilities

  • Manage the front office and receive the organisation’s clients.

  • Perform general clerical duties to include: photocopying, faxing, mailing (sign for and distribute courier packages), filing, compiling, transcribing and making project meeting appointments with relevant stakeholders.

  • File and retrieve organizational documents, records and reports, and maintain hard copy and electronic filing system for the organisation.

  • Maintain and distribute organisation staff weekly travel schedules.

  • Organize and manage the Hub Manager’s calendar, and interaction with PMU, MAAIF, and other key stake holders

  • Open, sort and distribute incoming correspondence, including faxes and email.

  • In liaison with the PMU Communications Officer, assist in special events, commissioning of works, product launch, and annual review workshops etc.

  • Oversee all aspects of general office coordination

  • Carry out other duties as may be assigned by the Hub Manager.

    Academic Qualifications

  • At least a Diploma in Secretarial and Administration Studies or a related field.

    Work Experience

  • At least Five (5) years’ experience in general
    office responsibilities and procedures.

  • Knowledge of principles and practices of organization, planning, records management and general administration.

  • Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.

  • Computer literacy in Microsoft word, excel, power point, email and internet applications

  • Ability to follow oral and written instructions.

    How to Apply

  • Written Applications with copies of academic credentials, testimonials and detailed Curriculum Vitae (CV) indicating contact details of three (03) referees should be addressed to the Permanent Secretary, Ministry of Agriculture, Animal Industry and Fisheries, and hand-delivered to the Ministry Registry located at Plot No.14 Lugard Road Entebbe P.O. Box 102 Entebbe.

  • Closing date for submission: Monday 12th October, 2020 at 4.00pm

  • Only Shortlisted Candidates will be contacted.

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