Ministry of Agriculture, Animal Industry and Fisheries Office Administrator Jobs in Uganda

Ministry of Agriculture, Animal Industry and Fisheries Office Administrator Jobs in Uganda

Reports to: Financial Controller

Duty Station: Kampala/ Entebbe

Contract Duration: Two-year contract renewable based on satisfactory performance against agreed targets and deliverables

Scope of Work

Reporting to the Financial Controller, the Office Administrator will provide administrative support to the project.

Main Duties and Responsibilities

Manage the front office and operate the telephone exchange of the PCU

Project a good image of the project by courteously and expeditiously responding to inquiries and queries from visitors.

Ensure appropriate faxing, mailing, filing, compiling, transcribing and making project meeting appointments with relevant stakeholders.

Maintain hard copy and electronic filing system for the Project.

Coordinate and maintain records for PCU staff, office space, phones and office keys.

Maintain and distribute PCU staff weekly travel schedules and coordinate travel itineraries for visitors to the project including those of mission members.

Be responsible for logistics including booking of accommodation in Kampala and in the Project area and allocation of the travel vehicles and drivers.

Schedule meetings/events and remind the relevant persons on the meetings.

Open, sort and distribute incoming correspondence, including faxes and emails.

File and retrieve organizational documents, records and reports.

Arrange for the repair and maintenance of office equipment.

In liaison with Communications Department, assist in special events, commissioning of works, product launch, and annual review workshops etc.

Oversee all aspects of general office coordination and guide visitors and interns to responsible offices.

Supervise the project drivers and Office Attendants.

Carry out other duties as may

be assigned by the NOSP management.

Minimum Academic Qualifications

Applicants should be Ugandans holding an Honours Bachelor’s Degree in Business Administration, Administration/ Management Studies or a related field from a recognised University/ Institution.

A minimum of a post graduate Diploma in any of the above fields is of added advantage.

Working Experience

At least 4 years’ experience in general office responsibilities and procedures

Demonstrated experience in performing secretarial and administration work is required

Competencies

Knowledge of principles and practices of organizing, planning, records management and general administration

Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and facsimile machines.

How to Apply

All candidates should send their written applications with copies of identification
documents ,academic credentials, testimonials and detailed Curriculum Vitae (CV), indicating contact details of (03) referees addressed to the

Permanent Secretary,

Ministry of Agriculture, Animal Industry and Fisheries,

P.O. Box 102 Entebbe,

Uganda

Or hand delivered to the Ministry Registry located at Plot No.14 Lugard Road, Entebbe

Note: Only shortlisted candidates will be contacted Submission deadline: Friday 4th November 2022

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