Mercy Corps Sub-award Finance Officer- Based in Kotido-Jobs in Uganda

Mercy Corps Sub-award Finance Officer- Based in Kotido-Jobs in Uganda

Closing date: 10 Jul 2019

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.

In disaster, in hardship, in more than 40 countries around the world, we Partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

The Mercy Corps Sub-award and Compliance Team supports all financial and compliance aspects of subgranting. In its role as a support to the Uganda Country Program, the Sub-award and Compliance Team is responsible for ensuring subrecipients are compliant with donor regulations as well as Mercy Corps’ internal policies and procedures.

It supports the Program team to ensure that financial resources are used efficiently and effectively. The Team is involved in pre-award and due diligence processes, contracting, financial report support, reviews, and approvals, payments, capacity development, compliance reviews and audits, close-out.

The Team is also a main actor in ensuring Sub-award strategy is embedded in programming, by providing on-the-job and ad-hoc support to Partners on all finance and compliance related issues in order to ensure compliance and also importantly to build the financial and compliance capacity of Partners.

General Position Summary:

Working in the Sub-award and Compliance Team under the direction of the Sub-award & Compliance Manager, the Sub-award Finance Officer will work closely with Partners to ensure exhaustive financial reporting in compliance with donor and MC subawards policies and procedures.

Essential Job Functions:

Subgrant Management

  • Provide support and first review of Partner Pre-award assessment as per MC Sub-award procedures,
  • Draft Partner monitoring plan for Sub-award and Compliance Manager review,
  • Provide first review of partner budgets according to partner budget review checklist,
    With the support of the Sub-award and Compliance Manager, assist the Partner to prepare the supporting document matrix for their budget (through meetings with Partner finance staff as needed),
  • Review sub-award financial reporting package, amounts, calculations and supporting documents, ensuring compliance with supporting documentation matrix, compile all comments in one document and once agreed with the Sub-award and Compliance Manager,
  • Assist in sub-award site monitoring visits as per monitoring plan and provide report to Subaward and Compliance Manager.
  • Maintain subgrant financial files, process sub-award payments and reconcile subgrant financial tracking to general ledger reports.
  • Track Financial reports submissions and Partner’s payments, and update Partner Trackers.
  • Track Partners’ expenditures against budgets and flag any issues to Programme team and Finance Coordinator.
  • Make sure that reports and all supporting documentation is prepared and filed according to MC procedures.
  • Assist the Finance and sub-award Manager in responding to audit inquiries and requests for financial information.
  • To know and be familiar with the subgrant manual, field finance manual, procurement manual and any additional local policies (National Staff Policy Handbook, cash management, local travel, etc).

    Financial Management

  • Monitor, plan and prepare program cash flow requirements relating to subgrant payments, and coordinate with the Finance department) to ensure effective cash flow monitoring and smooth implementation of Mercy Corps programs.
  • Prepare schedule of
    fund transfers to partners for review by Subaward & Compliance Manager, to provide to Finance department.
  • Coordinate with Finance department to ensure efficient transfer of funds to subrecipients.
  • Work with Programs Teams and Finance department (Senior Finance Officer/Finance Manager) to ensure effective budget management with regards to subrecipient budgets and forecasts.
  • Work with the Finance Team on grant BvAs (subgrant information) as required. Closely monitor sub grants to ensure that sub grantees are not overspent;
  • Ensure schedules of fund transfers and phased budgets are in place for all partners.
  • Coordinate with Finance department (including Subaward and Compliance Manager) with regards to donor compliance and audits.
  • Support the Finance Team on new proposals (providing summary subgrant budget information) as required.
  • Track VAT/DUTY taxes exemptions, reimbursements for USAID and other donors as per their specific requirements.

    Accounting & Navigator

  • Responsible for uploading financial reports on Navigator (statistical ledger for Subawards) in coordination with the Finance Department;
  • Review of JET reports (from Navigator) + C* reports (from SUN systems) to ensure correctness;
  • Other accounting task related to Navigator and reconciliation assigned by the Sub-award & Compliance Manager.


  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
  • Other duties as assigned
  • Do This

    Supervisory Responsibility


    Reports Directly to: Sub-award and Compliance Manager.

    Works Directly With: Partner Organizations, Sub-awards & Compliance Team, other Finance staff, Program and Administrative Staff.

    Knowledge and Experience:

  • Three or more years of general ledger accounting experience is required.
  • A university degree in finance, accounting or a related business field is required.
  • Two years of experience in the Finance Department of an non-government organization is an asset
  • Familiarity with major international donor rules and non-profit accounting
  • Prior experience with computerized general ledger software.
  • Advanced computer skills in MS Office programs, particularly Excel and power Point.
  • Strong analytical skills coupled with a solid understanding of grant management rules.
  • Excellent oral and written English skills.
  • Familiarity with General Accounting principles.

    Success Factors: The ability to interact effectively with international and national personnel is required.

    A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.

    A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.

    The ability to take financial data and present it in meaningful financial reports is essential. The Subaward Finance Officer must be willing to travel to Mercy Corps field offices and project sites

    How to apply: Submit your application through email to addressed to the Human Resource Director, Mercy Corps Uganda.

    Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates. Deadline for Submission: Close of business on Wednesday, 10th July, 2019.

    Subject of email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply

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