Mercy Corps Procurement Officer-One Vacancy based in Moroto-Re-Advertised Jobs in Uganda

Mercy Corps Procurement Officer-One Vacancy based in Moroto-Re-Advertised Jobs in Uganda

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.

In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.

Now, and for the future.

Essential Job Responsibilities
Essential functions

  • Responsible for the daily coordination of Mercy Corps Program procurement and administrative activities;
  • Ensure that Mercy Corps procurement policies and formats are properly used.
    Contribute to the overall program planning and implementation process.
  • Assists program and support staff on creating clear and understandable purchase requests (PR) and other documentation;
  • Collects quotations and bids from the market for PRs as assigned by manager(s) – as per Mercy Corps standards and formats;
  • Interact with contractors, in coordination with the Programs and Operations departments of Moroto.
  • Prepare the required documentation of supplies and transactions as to MC standards.
  • Preparation of status reports on deliveries for Programs, office Management and recipient of supplies.
  • Maintain thorough procurement files as outlined in the MC procurement policy;
  • Maintain the filing of both hard copy and soft copy of the ongoing and complete Purchase Requests with all the supporting documents as required by the Mercy Corps Procurement Policy;
  • Ensure the timely and well documented delivery of supplies to respective MC Uganda field offices in coordination with the field based logistics officers.
  • Interacts with suppliers in the receiving and inspection of goods –Ensure GRNs are issued.
  • Receive the goods as per the description on the purchase order/request.
  • Inspects goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order;
  • Compliance checks in relation to Procurement manual and Donor requirement , (WT, segregation of duties, Referencing, AAM, Donor waivers, etc)
  • Establish a working Procurement Committee and be part of this working committee on sealed quotation procedure, tender preparation, opening, evaluation and award process.
  • Procurement Officer responsible for documenting all committee meeting minutes and decisions and get required approvals.
  • Managing Karamoja Strategic Investment Fund (KSIF), follow-up on deliveries, beneficiary handover and follow-up on progress of activities in collaboration with Program team.
  • Manage the KSIF PR Masterlist and provide updates, as necessary
  • Provide Orientation on Procurement procedures from time to time to new recruits and Programs in line with MC policy.
  • Conduct market surveys for prices and maintain a list of prices for commonly purchased items in all Program areas of operation.
  • Maintain an updated Supplier database with all relevant details, legal status etc
    Conduct site visits for construction related procurements in collaboration with Engineers and other Program staff to verify materials and other direct deliveries made to beneficiaries.
  • Sensitize vendors on Mercy Corps procurement procedures and advocate for high levels of integrity.
  • Processing payments for completed procurements ensuring acknowledgement interms of GRNs, Completion Certificates and waybills
    Support in the MSA and PSA processes, and updating PSA database
  • Work with requestors on in ensuring services and contracts are delivered according to agreed terms and condition
  • Draw, check and update Service contract and contract, as well as
    update the respective databases periodically
  • The Procurement officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission;
  • Other duties as may be assigned by the Line Manager.
  • Ensure compliance with donor and Mercy Corps regulations related to Mercy Corps Field Procurment Manual and Conflict of Interest Policy.
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.

  • A Bachelor’s Degree in Procurement and Logistics Management or a closely related field.
  • At least 3 years experience in Logistics and Procurement Management, International NGO experience is an added advantage.
  • Microsoft Office computer skills especially in MS Excel and experience with using email.
  • A demonstrated ability to multi-task and process information into action as to not delay program activities.
  • A clear understanding of procurement ethics and donor compliance is essential.
  • Excellent oral and written English skills.
  • Proven ability to solve problems independently without supervision
  • Good understanding and skills at data management.
  • Strong computer literacy with a full knowledge of MS Office applications.
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
  • Strong team coordination, listening, and consensus building skills.
  • Fluent in both spoken and written English. Fluency in spoken N’Karamojong an additional advantage.
  • Able to drive a motorbike safely, valid license. Preferred but not required.

    How to Apply:
  • Submit your application through email to addressed to the Human Resource Director, Mercy Corps Uganda. Include a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates.
  • Deadline for Submission: Close of business on Monday, 7th January, 2019.
  • Subject of email should include the position you are applying for. Only short-listed candidates will be contacted by Mercy Corps.
  • Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.
  • This is a re-advertisement, earlier applicants need not to re-apply.

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