Mercy Corps Human Resource Assistant-One Vacancy based in Kampala Jobs in Uganda

Mercy Corps Human Resource Assistant-One Vacancy based in Kampala Jobs in Uganda

Closing date: 23 Apr 2019

Program/ Department Summary:

Mercy Corps has been present in Uganda since 2006, focusing its interventions on economic and agricultural development, maternal child health and nutrition, governance, conflict management and humanitarian response.

In 2017, Mercy Corps had an impact on almost 1 million beneficiaries in Uganda through our work focusing on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, and improving governance and conflict management.

Common themes include community engagement, inclusive development, gender, and working in partnership with local government, the private sector and civil society actors.

General Position Summary:

The Human Resource Assistant (HRA) is a position that will report directly to the Human Resource Coordinator. The HRA will work closely with Mercy Corps’ operations, finance teams, as well as program staff to provide essential support to the Human Resource Function.

The Human Resource Assistant will be responsible for executing daily routine Human Resource Tasks and ensure that they are addressed in a timely and efficient manner.

Essential Job Functions:

Human Resources

  • Serve under the direction of the Human Resource Coordinator to process and properly put on file all daily HR personnel information obtained and any HR correspondences in an efficient and timely manner;

  • Responsible for raising all field and head office service contracts as maybe requested.

  • Responsible for ensuring that all HR files and documentation of all staff is current and complete;

  • Responsible for raising all field and head office service contracts as maybe requested.

  • Provide technical analysis and support to management and planning process in relation to the budget

    Payroll and Benefits

  • Receive all monthly field timesheets and ensure the validity of information filled in order to obtain a missing matrix for staff that are yet to fill one, study any errors on timesheets sent for rectifications before submitting to Finance department and getting copies for HR on a monthly basis.

    HR Database

  • Responsible for handling all hard copy leave requests filing for both head office and field based leave forms.

  • Ensures to follow up with the Field Administration Officers on dispatched HR documents

  • Updating all HR database sheets and maintaining them up to date

  • Managing the HR data and providing information for the HR monthly reports.


  • Make offers and support with placement, follow up on new field hires on how they are settling in.

  • Plan and implement the on boarding process for all staff.

  • Follow up on the orientation process of all new staff within and in the field

    Exit Management

  • Provide support
    to the exit policies and procedures for staff.

  • Advise to staff exiting regarding policies and what should be include in the exit package

  • Ensuring that all staff exit documents are gathered and put on staff files

  • Compile Exit interview responses, analyses and give recommendations

  • Sending the exit email for separated staff in a timely manner

    Policy and Compliance

  • Working closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures

  • Provide technical analysis and support to management and planning process in relation to the budget

  • Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals;

    Performance Management

  • Support the probationary and annual performance evaluation process by providing adequate notice (2 months) for the appraisal process to begin

    Performance ManagementFollow up on contracting, extensions, renewals for all staff, ensuring timely submission and sign off.

    Team Support

  • Monthly support visits to the administration team upon requests

  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

  • Any other duties that may be assigned from time to time.

  • Other duties as assigned.

    Ethics and Integrity:

  • All Mercy Corps staff are expected to behave ethically and demonstrate highest integrity in their professional and personal life.
  • Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.

    Knowledge and Experience:

  • 2+ years plus experience in this similar HR support role.

  • Bachelor’s degrees in Human Resource Management or Industrial and Organization Psychology

  • A high degree of organizational skills using computer-based tools/software with demonstrated attention to details.

  • Strong communication skills including the ability to communicate frequently and effectively in both verbal and written form.

  • Willing to travel upcountry on a monthly basis to support the HR function at the field level.

  • Proven ability to conduct him/ herself professionally under pressure.

  • Previous experience as a full/part time staff with Mercy Corps and demonstrated knowledge of Mercy Corps systems, procedures and program priorities is an advantage.

    How to Apply:
    Applications: Submit your online application addressed to the Human Resource Director, Mercy Corps Uganda; by clicking on the following link ,clearly stating your salary requirements on the cover letter, CV (with 3 referees), and copies of academic qualifications/certificates.

    Deadline for Submission: Close of business on Tuesday 23rd, April 2019. Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; qualified female candidates are strongly encouraged to apply.

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