Mercy Corps Finance Assistant Jobs in Kenya

Mercy Corps Finance Assistant Jobs in Kenya

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

The Department

The Mercy Corps Finance Department is responsible for all financial functions including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.

In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

The Finance Assistant will work under the direction of the Senior Finance and Grants Officer Lodwar and will be responsible for the processing and recording of payment transactions in timely and accurate manner to support the program team activities.

The Finance Assistant is expected to work collaboratively with program and operations departments, be a custodian of all financial resources and report on any concerns regarding financial irregularities.

Essential Job Description

Financial Management

Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented.

Supports transaction entry with the assigned batch

Responsible for gathering transaction documents required for donor reporting

Responsible for compiling monthly intercompany vouchers and assist with preparations of documents for month end package

Maintain the uncleared cash advance file and prepare past due advance report for the Senior Finance and Grants officer

Assist with audit related requirements (timely documents retrieval, filing after audit completion, proving additional assistance as necessary)

Assist with scanning, copying, printing and uploading of financial documents on relevant folders

Assist Finance Officer with field cash reimbursements.

Perform daily, weekly and monthly

cash counts together with Finance and Grants Officer

Ensure all finance documents are properly labelled, filed and stored in a clear and easily accessible manner following Field Finance Manual

Submission of all original vatable invoices to Nairobi for VAT claim on timely basis for VAT claim

Ensure quality control of financial documents for completeness and proper referencing before archiving

Responsible for cash and bank vouchers filing, statutory audit reports and other financial documents filing and maintenance of filing system (Hard copy and electronic) according to MC Procedures; manage finance archives and ensure monthly update of the Finance archiving index

Any other duty as may be assigned

Grants Management

Assist with follow up on subaward compliance issues and audits and document resolutions.

Ensure proper organization of subaward files

Assist in sub award site audits and prepare site visit reports.

Support Senior Finance and Grants Officer and Finance Officer with review of Subaward documents on monthly basis.

Knowledge and Experience

Degree in accounting or a relevant business field.

Minimum CPA II or other relevant accounting qualification.

At least one year experience in accounting, bookkeeping or cashiering, including experience with double-entry accounting preferably in an international NGO.

Familiarity with major international donor rules and non-profit accounting.

Familiarity with computerized, double-entry accounting software.

Strong computer skills in MS Office programs, particularly Excel

Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.

Excellent oral and written English skills.

How to Apply

For more information and job application details, see; Mercy Corps Finance Assistant Jobs in Kenya

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