Medecins Sans Frontieres Travel and Contracting Officer Jobs in Kenya




Medecins Sans Frontieres Travel and Contracting Officer Jobs in Kenya; The Travel and Contracting Officer manages administrative processes, staff travel, deployment movements, and contract management for MSF Eastern Africa Office. The role ensures compliance with organizational policies, supports staff mobility, and provides administrative assistance for visas, work permits, and medical interventions.

Tasks & Responsibilities

Administrative Processes & Support

  • Draft and implement travel/movement policies with the Team Leader.

  • Act as focal point for travel issues and non‑Kenyan staff administration.

  • Maintain communication with the Regional Protocol Office.

  • Ensure accurate deployment information via EAS travel tools or service providers.

  • Process and follow up on work permits/passes/cards for non‑Kenyan staff.

  • Support medical interventions in Nairobi and the region.

  • Coordinate accommodation, hotel requirements, and administrative travel needs.

  • Provide administrative support for training, events, and embassy documentation.

  • Build networks with embassies and maintain updated contact lists.

  • Assist in team events, meetings, and proximity management initiatives.

  • Contribute to People Services policy reviews and updates.

  • Prepare handover documents and reports during absence.

  • Support management of critical incidents when required.

    Deployment Movements

  • Coordinate flight bookings, hotels, and visas for staff.

  • Prepare and send travel documents.

  • Maintain accurate records of staff movements and travels.

  • Authorize travel expenses and per diem forms.

    Contract Management

  • Brief and debrief mobile staff on contracting procedures.

  • Support onboarding and offboarding activities.

  • Liaise with People & Culture, Finance, and partner sections
    for contract processing.

  • Maintain contract records, trackers, and monitoring tools.

  • Administer NCR mobile staff contracts, including renewals and closures.

  • Handle legal documentation such as work permits and social security registration.

    Other Responsibilities

  • Integrate EDI & Safeguarding aspects into work practices.

  • Recognize and report any form of abuse or inappropriate behavior.

  • Participate in performance management processes.

  • Reinforce strong performance and encourage improvements in supervisees.

    Qualifications

    Education

  • Bachelor’s degree in Human Resource, Administration, Tourism, or related field.

  • Knowledge of MS Office Tools (PPT, Excel).

  • Fluency in English required; French and additional languages advantageous.

    Experience

  • Minimum of 2 years’ experience in a similar role, preferably in the non‑profit sector.

  • Experience in travel, visas, work permit management, or event coordination.

  • Previous MSF or humanitarian NGO experience is an added advantage.

    How to apply

    For more information and job application details, see; Medecins Sans Frontieres Travel and Contracting Officer Jobs in Kenya

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