Medecins Sans Frontieres Spain Admin Assistant - POOL Jobs in Ethiopia

Medecins Sans Frontieres Spain Admin Assistant - POOL Jobs in Ethiopia

Job Description

  • Execute administrative and Human Resources tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over the resources.

    Responsibilities and Tasks

  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.

  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.

  • Actively participate and support the supervisors during the entire recruitment processes

  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.

  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.

  • Update Social security Tax office employee files in order to meet legal requirements and duties.

  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

  • Actively participate and support the supervisors to terminate the employee contracts.

  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.

  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.

  • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.

  • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.

  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.

  • Make all administrative information available to the staff (posting, meetings, etc.)

  • Classify and prepare all accounting pieces as requested by the Administration Manager.

  • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

  • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

    Job Requirements



  • Desirable finance, Business Administration, Human Resources or related diploma.


  • Essential previous working experience of at least two years in similar Positions .

  • Desirable experience in MSF or other NGOs in developing countries.


  • English B2 and Amharic are essential.


  • Essential computer literacy (word, excel and internet)



  • Teamwork

  • Flexibility

  • Commitment

  • Service

  • Stress Management

    How to Apply

  • All applicants should send a CV, a cover letter, educational records, work certificates and a copy of national ID.

  • Application can be submitted/sent:

  • in person, to MSF SPAIN Addis Ababa (please indicate on the envelope: the vacancy title and your name)

  • by email to (please indicate on the subject box: the vacancy title and your name

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