Medecins Sans Frontieres NGO Administration Manager Jobs for Diploma Holders

Medecins Sans Frontieres NGO Administration Manager Jobs for Diploma Holders

General Context:

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, sex, religion, creed or political affiliation.

The MSF movement is built around five operational directorates supported by 23 sections and offices worldwide. MSF OCBA is one of those directorates.

The operations are implemented by 41 field teams and 20 mission coordination teams and organizational units based in Barcelona, Athens, Nairobi and Buenos Aires.

The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other departments supporting operations, including the Communication Department.

Main Purpose

Coordinate and supervise the administrative procedure related to employment contracts for MSF staff in the mission as well as coordinate and oversee procedures for employee payroll, monitoring and ensuring compliance with local labour law and following MSF standards


  • Coordinate and supervise the implementation of administrative procedures related to employment contracts of MSF staff in the mission, in particular everything related to the CV, cover letters, business certificates, diplomas, certificates of marital status, access cards to the attention health, vacation request forms, Certificates of residence ... to comply with the legislation in force in the country.
  • Track administrative employment contracts, updating the existing database to comply with local labour regulations
  • Coordinate and supervise procedures for payroll, controlling the payment of overtime, holiday earrings, landslides, as well as developing leaves payroll and the closing monthly payroll to meet the legal requirements.
  • Prepare declarations form for monthly taxes and employee/employer social security contributions, creating a file containing all data to comply with legal regulations.
  • Check and follow up tax and labour regulations, providing support to the FIHRCO in administrative matters under his responsibility, keeping him/her abreast of the employment and fiscal legislation in the country in order to ensure full compliance with local law and regulations across the mission.
  • Plan and supervise, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people capabilities
  • Manage visas and airline tickets for international staff as well as keep track of their personal admin files (arrival and departure dates, paid holidays, passport, visa, plane tickets, mission order, etc) to provide the documents necessary for the performance of their job and ensuring all admin procedures needed for entering and leaving the country.

    Selection Criteria:


  • Diploma in administration


  • At least two year in administration management Desirable, good knowledge of local administration.


  • Fluent in English and French


  • People Management


  • Flexibility


  • Teamwork


  • 12 months


  • All professionals have a formal contract, for the period in which they are in the project and receive a monthly salary plus expenses in the field.
  • EU citizens follow the framework of their own country, while non-EU citizens receive a contract from MSF Swiss
  • Salary: 1600euros (Gross salary) all the normal expenses (housing, food, transportation, etc.) are covered by the organization
    MSF covers the usual costs of the medical check-up before and after the missions and vaccinations.
  • MSF also covers all staff members in the field with a private insurance that includes medical and hospital coverage, disability, as well as any type of evacuation.
  • MSF focus on developing the careers of our members through a system of promotion, international technical training, financial assistance, and access to external training possibilities.

    How to Apply:

  • If your interest is working with us on the field, then you have to introduce your CV and Cover Letter through our Web page.
  • We strongly recommend that you check all the requirements before you start with the recruitment process.
  • The deadline for applications is 11th of November 2018. The applications will be treated confidentially.
  • Only short-listed candidates will be contacted.

  • For more information and job application details, see; Medecins Sans Frontieres NGO Administration Manager Jobs for Diploma Holders

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