Médecins Sans Frontières Travel and Contracting Officer Jobs in Rwanda
Médecins Sans Frontières Travel and Contracting Officer Jobs in Rwanda; Responsible for coordinating MSF Eastern Africa office administration and travel tasks, ensuring effective services for staff travel, transit management, and NCR contracting. Reports to the Travel and Mobile Staff Deployment Team Leader.
Tasks & Responsibilities
Administrative Processes & Support
Collaborate with Team Leader to draft and implement travel/movement policy.
Act as reference point for all travel issues.
Serve as focal point for non‑Kenyan staff administration.
Maintain communication with Regional Protocol Office.
Ensure updated deployment information via EAS travel tool or service providers.
Process and follow up work permits/passes/cards for non‑Kenyan employees.
Provide administrative support for medical interventions with Staff Health Officer.
Respond to teams on travel fares and business trips.
Review accommodation/hotel requirements with Finance/Facilities.
Coordinate administrative requirements for visas, vaccines, and checkups.
Prepare documents for work permits and liaise with protocol office.
Support training/events with required administrative papers.
Assist with visas and procedures for employees traveling to programs.
Build embassy networks and maintain updated contact lists.
Support proximity management initiatives by sharing staff movement info.
Assist in organizing team events and meetings.
Support Talent Management team with travel/health requirements.
Provide input during review/update of People Services policies.
Prepare handover documents and reports.
Update administrative work plans regularly.
Support management of critical incidents.
Deployment Movements
Coordinate flight bookings and hotels.
Provide visa support and information.
Prepare and send travel documents.
File non‑Kenyan work permit/passes/cards.
Maintain accurate travel/movement data.
Authorize travel expenses for staff and visitors.
Contract Management
Brief/debrief mobile staff on contracting procedures.
Support onboarding/offboarding activities.
Liaise with People & Culture, Finance, and partner sections for contract processing.
Maintain contract records, trackers, and follow up on expiries.
Administer NCR mobile staff contracts and decentralized offices.
Handle legal documentation (work permits, social security, NIE).
Other Responsibilities
Integrate EDI & Safeguarding aspects.
Recognize and report abuse or inappropriate behavior.
Participate in performance management processes.
Reinforce strong performance and encourage improvement.
Qualifications
Education
Bachelor’s degree in Human Resource, Administration, Tourism, or equivalent.
Knowledge of MS Office (PPT, Excel).
Fluency in English; French and a third language an advantage.
Experience
Minimum 2 years in similar role, preferably in non‑profit sector.
Experience in tourism/travel agency, airline, event coordination, visas/work permits.
Previous MSF or humanitarian NGO experience is an advantage.
Competencies
Technical
Excellent IT skills.
Web/internet navigation skills.
Behavioral / General
Commitment to MSF principles.
Cross‑cultural awareness.
Strategic vision.
Results and quality orientation.
Service orientation.
Planning and organizing.
Initiative and innovation.
Flexibility and strong communication skills.
High ethical standards and commitment to MSF mandate.
How to Apply
For more information and job application details, see; Médecins Sans Frontières Travel and Contracting Officer Jobs in Rwanda
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