Médecins Sans Frontières Travel and Contracting Officer Jobs in Kenya



Médecins Sans Frontières Travel and Contracting Officer Jobs in Kenya; The Travel and Contracting Officer is responsible for coordinating MSF Eastern Africa Office and intersection cross‑administration and travel tasks, ensuring effective and efficient administrative services for staff travel, transit management, and NCR contracting. This position reports hierarchically and functionally to the Travel and Mobile Staff Deployment Team Leader.

Tasks & Responsibilities

Administrative Processes & Support

  • Collaborate with the Team Leader to draft and implement travel/movement policy.

  • Act as focal point for travel issues and non‑Kenyan staff administration.

  • Maintain communication with the Regional Protocol Office.

  • Ensure accurate deployment information via EAS travel tool or service providers.

  • Process and follow up on work permits/passes/cards for non‑Kenyan staff.

  • Support medical interventions in Nairobi and the region.

  • Review accommodation and hotel requirements with Finance/Facilities.

  • Coordinate administrative documents for visas and work permits.

  • Support training/events with embassy documentation.

  • Build networks with embassies and maintain updated contact lists.

  • Assist in team events, meetings, and proximity management initiatives.

  • Support Talent Management team with travel and health requirements.

  • Contribute to People Services policy reviews and updates.

  • Prepare handover documents and reports during absence.

  • Support management of critical incidents when required.

    Deployment Movements

  • Coordinate flight bookings and hotels.

  • Provide visa support and prepare travel documents.

  • Maintain accurate records of staff movements.

  • Authorize travel expenses and per diem forms.

    Contract Management

  • Brief and debrief mobile staff on contracting procedures.

  • Support onboarding and offboarding activities.

  • Liaise with People & Culture, Finance, and partner sections for contract processing.

  • Maintain contract records, trackers, and monitoring tools.

  • Administer NCR mobile staff
    contracts, including renewals and closures.

  • Handle legal documentation such as work permits and social security registration.

    Other Responsibilities

  • Integrate EDI & Safeguarding aspects into work practices.

  • Recognize and report abuse or inappropriate behavior.

  • Participate in performance management processes.

  • Reinforce strong performance and encourage improvements in supervisees.

    Qualifications

    Education

  • Bachelor’s degree in Human Resource, Administration, Tourism, or equivalent.

  • Knowledge of MS Office Tools (PPT, Excel).

  • Fluency in English required; French and additional languages advantageous.

    Experience

  • Minimum 2 years’ experience in a similar role, preferably in the non‑profit sector.

  • Experience in travel, visas, work permit management, or event coordination.

  • Previous MSF or humanitarian NGO experience is an added advantage.

    Competencies

    Technical

  • Excellent IT skills and web navigation.

    Behavioral

  • Commitment to MSF’s Principles.

  • Cross‑cultural awareness and strategic vision.

  • Results and quality orientation.

  • Service orientation, planning, and organizing.

  • Initiative, innovation, flexibility, and strong communication skills.

  • High ethical standards and safeguarding commitment.

    Languages

  • English proficiency mandatory.

  • French is a strong asset; additional languages advantageous.

    How to apply

    For more information and job application details, see; Médecins Sans Frontières Travel and Contracting Officer Jobs in Kenya

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