Médecins Sans Frontières Order Processing Officer Jobs in Kenya

Médecins Sans Frontières Order Processing Officer Jobs in Kenya

Main Purpose

The order processing officer is the first point of contact between SKID and the projects/coordinations supported. He/she receives and manages all orders sent by projects and coordination offices to SKID. After quality check, he/she dispatches these orders to warehouse or procurement team for further treatment. He/she remains in charge of following-up advancement on those orders.

Accountabilities

First point of contact for all communication relating to order requests received from the projects/ coordinations.

Responsible for follow-up of orders sent by projects and coordinations (sourcing from procurement or from warehouse).

Responisble for encoding all international purchase orders.

Responsible for management of product codes on behalf of the projects and coordinations.

Developing and maintaining good working relationship with supply responsible from projects and coordinations, through regular and proactive communication.

Assisting and supporting the supply responsibles of projects and coordinations on orders preparation and management

Be in constant communication with SKID warehouse and procurement teams to follow-up advancement of orders (picking, purchasing, reception, dispatch,…)

Filling and archiving essential documents on share point as well as physical files as per MSF policies.

Keeping all orders up-to-date in the ERP used by SKID (UniField) with relevant

information such as dates and locations.

Reporting directly any issue, delay or bottleneck related to orders to his/her supervisor.

Preparing and sharing weekly reports detailing situations of each order.

Performing delegated tasks according to his/her activity and as specified in his/her job description.

Requirements

**Education :**Minimum Diploma in supply/Logistics management

**Experience:**Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.

Desirable proven understanding of MSF supply processes

Languages

English and Kiswahili

Knowledge

Essential Computer literacy, Excel

Desirable UNIFIELD knowledge or ERP software

Competencies

Excellent communication skills

Excellent organization skills

Service oriented

Teamwork, cooperation

Results and quality orientation

Multi-tasking

Flexibility

Stress management

How to Apply

For more information and job application details, see; Médecins Sans Frontières Order Processing Officer Jobs in Kenya

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