Médecins Sans Frontières Deputy Executive Director Jobs in South Africa

Médecins Sans Frontières Deputy Executive Director Jobs in South Africa

Job Purpose

The Deputy Executive Director is a member of MSF Southern Africa’s leadership team (LT), with a focus on planning, strategic and organizational development of the Section, in order to create additional capacity and space for the Executive Director (ED) to develop and implement an Operational Directorate (OD) with MSF Eastern Africa and MSF Spain.

Consequently, the role ensures strategies for the Section and their translation into actions. During the absences of the ED, the Deputy Executive Director will act as Interim ED and be the focal person for all topics within the responsibilities of the ED. The Deputy Director is a non-voting member of the LT, except when invited to vote on specific topics by the ED.

In addition, he Deputy Executive Director works with the MSF Southern Africa leadership team across departments to implement, supervise and oversee the executive priorities of the Section, including but not limited to: overseeing strategic and annual planning and reporting; ensuring compliance to SnA Social and Ethics responsibilities; risk management; policies; procurement processes, executive administration, and information management.

Main Functions and Responsibilities

Expected End Result and Supporting Activities:

Planning, control, and strategic monitoring of the Section

Support the ED in the review and development of strategic plans.

Overall responsibility for formulating MSF Southern Africa’s strategic planning, annual planning, and reporting cycle and enabling the development and delivery of strategic priorities to ensure that departmental work is consistently and effectively planned in line with priorities, monitored, and appropriately reported against.

Support each Department Director to effectively plan resources and budgets as per the strategic framework and organizational priorities defined under our Strategic Orientations and the annual planning cycle.

Responsible for monitoring, analyzing, and reporting on the annual planning cycle.

Ethics and Compliance Framework: Risk and Policy Management

Support the Executive Director in the implementation of the Ethics and Compliance Framework.

Responsible for leading the MSF SnA Policy review and management of organizational policies.

Support the Leadership Team and work with the Extended Management team to strengthen and implement a holistic policy architecture, hierarchy, and lifecycle and the corresponding processes and tools to enable this.

Work with the Extended Management Team in updating existing policies, and content creation and to identify gaps and discrepancies.

Create an engagement and dissemination plan including developing a policy register for the Section.

Responsible for leading the creation of a risk register and risk management strategy for the MSF SnA Section.

Support training and continuous improvement for employees on risk management policies, practices, and tools.

Information Management and associated tools

Responsible for the setup of information systems such as Power BI, and Sharepoint for SnA staff.

Overall responsible for managing the IT Manager and Unit.

Overall responsible for ensuring an effective management information system for the Leadership Team, Board, and other stakeholders for the SnA office (LT minutes, action log, etc).

upport the internal communication in the office and within the

MSF movement (in close collaboration with the Leadership Team LT).

Support with external and internal representation of MSF Southern Africa

Supports the ED to build and maintain good collaboration with all MSF actors in SA and abroad.

When required – and delegated to by the ED – represents MSF SnA in relevant MSF internal meetings (Including, but not limited MSF EASA, MSF OCB, and the Full ExCom), and at various external events.

Administrative management for Executive Director and Southern Africa management team

Day-to-day coordination of the General Direction (GD) department.

Management and monitoring of the GD budget.

Maintenance of an up-to-date stakeholder/contact database.

Organisation of file management and archiving (digital and paper) of the GD department.

Direct line manager of the IT Manager, Office Manager, DSR Manager, Leadership Accelerator Manager and Strategic Buyer.

Responsible for following up on major MSF SnA dossiers as assigned.

Be the focal point for all Southern Africa initiatives related to executive priorities. Some initiatives planned for 2024-2025 are:

Implementing Supporter Engagement plans across all departments.

Developing a 2026-2030 Strategic Orientations for the Section.

Employment Equity activities.

Direct management of important transversal projects: DSR Roadmap & The Baobab Leadership Accelerator, MSF SnA Environmental Action plan; Safeguarding & Safe Office Spaces.

Additional dossiers based on developments in the Section.

Support to Operationalizing of the Section

Supporting the Executive Director when requested to represent the ED in meetings to operationalize the Section by 2026, with the Section partnering with at least MSF Eastern Africa and MSF Spain to build a new Operational Directorate, based in Africa.

Support the ED to participate in the EASA OD Council Meetings, as and when requested.

Budget Management

Although the ED is the overall owner of the General Direction budget, the Deputy ED will be the day-to-day manager of the budget of the initiatives they oversee, including the budget of Strategic Orientations development, and the budgets of taskforces and working groups they lead.

Profile Requirements:

Educational Requirement

Master’s in administration/international relations/communication or equivalent discipline desirable.

Batchelors in a similar field are essential.

Relevant Experience

5-7 years of extensive work experience in project management.

MSF operations experience essential at a minimum of Project Coordinator or PMR level is an added advantage.

Minimum 5-6 years of experience in Coordination and administrative experience and understanding of organizational issues.

Experience in project, governance, and risk management.

How to Apply

For more information and job application details, see; Médecins Sans Frontières Deputy Executive Director Jobs in South Africa

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