Mbarara City Personal Secretary Jobs in Uganda

Mbarara City Personal Secretary Jobs in Uganda

Job Purpose

To provide office management, Secretarial and administrative support in the office of deployment

Job Description and Duties

Drawing up and monitoring programmes, activities and appointments of the immediate supervisor

Taking dictation, transcribing and presenting accurate and error free work

Ensuring timely responses to inquiries and correspondences to and from the Office

Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices

Drafting letters of routine nature

Requisitioning and accounting for office imprest

Management of the office protocol imprest

Maintaining cleanliness and orderliness of the office

Managing office records in accordance with established security and records management procedures and guidelines

Requisitioning and managing office stationery and equipment

Appraising performance of assigned support staff; and

Receiving and dispatching mail

Person Specifications:

Academic Qualifications

A Bachelor’s Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent qualifications from a recognized Institution

A Certificate in Computer applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution; and

Graduates do not need work experience to be appointed at this level

Required Competencies

Technical

Management of office equipment

Records and information management

Information Communication Technology

Attention to details

Accountability

Behavioral

Communicating Effectively

Ethics and Integrity

Interpersonal skills

Public Relations and Customer Care

Management of office ambiance

How to Apply

For more information and job application details, see; Mbarara City Personal Secretary Jobs in Uganda

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