Mary’s Meals Kenya (MMK) Administration Assistants Jobs in Eldoret and Lodwar

Mary’s Meals Kenya (MMK) Administration Assistants Jobs in Eldoret and Lodwar

Mary’s Meals Kenya (MMK) operates a Primary School Feeding and Early Childhood Development programme in Kenya.

Applications are invited from suitably qualified and experienced candidates for the following post:

Administration Assistant

Two Positions

Reporting to the HR and Administration Manager, the administration assistants will be responsible for a variety of administrative, logistical and clerical tasks.

Duties of the Administration Assistant include providing support to our managers and employees, assisting in daily office needs and managing our organization’s general administrative activities.

One of the positions will be based in our Eldoret office and the other in the Lodwar office.

The principal duties will include, but will not be confined to, the following:

Give administrative support to other departments
Answer and direct phone calls

Organize and schedule appointment

Be responsible for general cleanliness and orderliness of the office

Take detailed minutes for all relevant meeting e.g. monthly staff meetings

Write and distribute email, correspondence memos, letters and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a proper filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements (including booking of air tickets) for Mary’s Meals Kenya staff and international visitors

Provide general support to all MMK visitors

Act as the

point of contact for internal and external stakeholders

Any other duties that may be assigned by the line manager

Minimum Requirements

Diploma or higher qualifications in a business-related discipline

Fluency in spoken and written English.

2 years’ work experience in a similar position preferably with an international NGO.

Familiarity with Microsoft Word and Excel.

A flexible and innovative approach to work

How to Apply

Applications stating expected net salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.orgindicating the position title and applicant’s name in the subject line.

Also indicate willingness to be based either in Eldoret or Lodwar.

All attached files should be saved under the applicant’s name.

Deadline for receipt of applications is Friday, 4th January 2019 at 16:30 hours.

The interviews will be conducted at Mary’s Meals office in Eldoret on the week that starts on the 7th January 2019.

Only shortlisted applicants will be contacted.

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