Marie Stopes International Accountant Jobs in Kenya

Marie Stopes International Accountant Jobs in Kenya

The purpose of this role is to support the process that ensures that financial reports are timely, accurate and that departments’ meets standards of management of sound planning and management of the organization’s finances with the aim of helping achieve long term financial sustainability.

Key Responsibilities

  • Management and reconciliation of staff receivables

    The activities include:

  • Receive staff advance requests, update request with information on the status of the BZZ and send for approval
  • Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
  • Generate accurate and fully supported documents for EFT payment
  • Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
  • Reconcile staff debtors accounts and promptly pass correct adjusting entries
  • Prepare an aged debtors listing on a monthly basis and circulate to departmental heads
  • Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
  • Reconciliation and regular amortization of prepaid expenses

    The activities include;

  • Receive approved payment request for processing of prepayments. Review and prepare payment voucher whilst ensuring correct coding.
  • Prepare monthly amortization schedule to expense prepaid amount to cover period of prepayment
  • Reconcile prepayment accounts every month and prepare schedule supporting the individual GL account with notes indicating the remaining period to be allocated
  • Timely payment of utilities and rents for all MSK centers

    The activities include:

  • Receipt of approved utility bills from various departments for settlement
  • Review of bills received to ensure that the same has not been previously paid
  • Prepare payment voucher on a timely basis ensuring accurate coding is maintained
  • Accurate posting of ALL utility bills on SUN once approved
  • Actively follow up on delayed or missing utility bills for approval posting and settlement
  • Actively follow up on collection of deposits at end of tenancy and other agreements
  • Processing of consultants, locum payments and staff final dues

    The activities include:

  • Receive approved consultants, locum payment, and staff final dues payment requests
    Review documentation to ensure that contract, PIN number, bank details, consultants report are attached
  • Ensure full recovery of outstanding debts from staff final dues
  • Prepare payment voucher on a timely basis whilst ensuring accurate coding
  • Remit statutory deductions to relevant government bodies immediately
  • Processing Mpesa transactions

    The activities include:

  • Arrange for transfer of funds to the Mpesa holding account based on expected/approved expenditure
  • Receipt of approved list of persons to be paid together with the their registered
    mobile phone numbers together with support documents indicating purpose of payment
  • Prepare the excel sheet for payment and upload on the Mpesa platform on a timely basis
  • Attached paid Mpesa transaction listing to the payment voucher to complete documentation
  • Reconcile the Mpesa account on the GL on a monthly basis
  • Replenishment of petty cash float for centers East of Nairobi

    The activities include:

  • Receipt of reimbursement claims from the respective centers
  • Verify accuracy of report and cash certificate and prepare expenditure worksheet
  • Post expenses on expenditure worksheet to SUN
  • Prepare reimbursement request for approval promptly
  • Reconciliation of Key control accounts
  • The accounts include: Tax Payable account, staff loans, withholding tax payable account, terminal dues payable account, prepaid rents, prepaid insurances
  • Monthly review of balances in each account to determine nature of transactions
  • Process payment request for amounts that are due for payment whilst ensuring that correct codes are used
  • Ensure proper allocation of amounts paid against amounts
  • Prepare monthly report providing explanations for the amounts on these accounts and timelines on when balances will be cleared

    Any other duties that may reasonably be required of post holder including:

  • Prompt and orderly filing of records
  • Participation in stock take and asset verification exercises
  • Minimise foreign exchange losses in all transactions and flagging up potential losses in timely fashion

    Knowledge, skills and attitudes

    Qualifications:

  • Bachelor Degree in finance or related fields from a recognised institution of higher learning
  • Professional certification - CPA
  • The Candidate should have experience working with any ERP system.

    Experience:

  • Minimum three year work experience in INGO sector
  • private sector experience desirable

    Skills:
  • Possess excellent IT skills
  • Good organisational skills
  • Ability to influence and communicate effectively.
  • Ability to work with minimum supervision.

    How to Apply:
  • Applications quoting the position title with a detailed CV, contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other but not a relative) should be submitted to: pd@mariestopes.or.ke on or before 15th February 2019.
  • Only shortlisted candidates will be contacted.

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