Marie Stopes International Accountant Jobs in Kenya
Marie Stopes International Accountant Jobs in Kenya
The purpose of this role is to support the process that ensures that financial reports are timely, accurate and that departments’ meets standards of management of sound planning and management of the organization’s finances with the aim of helping achieve long term financial sustainability.
Key Responsibilities
Management and reconciliation of staff receivables
The activities include:
Receive staff advance requests, update request with information on the status of the BZZ and send for approval
Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
Generate accurate and fully supported documents for EFT payment
Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
Reconcile staff debtors accounts and promptly pass correct adjusting entries
Prepare an aged debtors listing on a monthly basis and circulate to departmental heads
Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
Reconciliation and regular amortization of prepaid expenses
The activities include;
Receive approved payment request for processing of prepayments. Review and prepare payment voucher whilst ensuring correct coding.
Prepare monthly amortization schedule to expense prepaid amount to cover period of prepayment
Reconcile prepayment accounts every month and prepare schedule supporting the individual GL account with notes indicating the remaining period to be allocated
Timely payment of utilities and rents for all MSK centers
The activities include:
Receipt of approved utility bills from various departments for settlement
Review of bills received to ensure that the same has not been previously paid
Prepare payment voucher on a timely basis ensuring accurate coding is maintained
Accurate posting of ALL utility bills on SUN once approved
Actively follow up on delayed or missing utility bills for approval posting and settlement
Actively follow up on collection of deposits at end of tenancy and other agreements
Processing of consultants, locum payments and staff final dues
The activities include:
Receive approved consultants, locum payment, and staff final dues payment requests
Review documentation to ensure that contract, PIN number, bank details, consultants report are attached
Ensure full recovery of outstanding debts from staff final dues
Prepare payment voucher on a timely basis whilst ensuring accurate coding
Remit statutory deductions to relevant government bodies immediately
Processing Mpesa transactions
The activities include:
Arrange for transfer of funds to the Mpesa holding account based on expected/approved expenditure
Receipt of approved list of persons to be paid together with the their registered
mobile phone numbers together with support documents indicating purpose of payment
Prepare the excel sheet for payment and upload on the Mpesa platform on a timely basis
Attached paid Mpesa transaction listing to the payment voucher to complete documentation
Reconcile the Mpesa account on the GL on a monthly basis
Replenishment of petty cash float for centers East of Nairobi
The activities include:
Receipt of reimbursement claims from the respective centers
Verify accuracy of report and cash certificate and prepare expenditure worksheet
Post expenses on expenditure worksheet to SUN
Prepare reimbursement request for approval promptly
Reconciliation of Key control accounts
The accounts include: Tax Payable account, staff loans, withholding tax payable account, terminal dues payable account, prepaid rents, prepaid insurances
Monthly review of balances in each account to determine nature of transactions
Process payment request for amounts that are due for payment whilst ensuring that correct codes are used
Ensure proper allocation of amounts paid against amounts
Prepare monthly report providing explanations for the amounts on these accounts and timelines on when balances will be cleared
Any other duties that may reasonably be required of post holder including:
Prompt and orderly filing of records
Participation in stock take and asset verification exercises
Minimise foreign exchange losses in all transactions and flagging up potential losses in timely fashion
Knowledge, skills and attitudes
Qualifications:
Bachelor Degree in finance or related fields from a recognised institution of higher learning
Professional certification - CPA
The Candidate should have experience working with any ERP system.
Experience:
Minimum three year work experience in INGO sector
private sector experience desirable
Skills:
Possess excellent IT skills
Good organisational skills
Ability to influence and communicate effectively.
Ability to work with minimum supervision.
How to Apply:
Applications quoting the position title with a detailed CV, contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other but not a relative) should be submitted to: pd@mariestopes.or.ke on or before 15th February 2019.
Only shortlisted candidates will be contacted.
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