Management Systems International Documentation and Strategic Communications Consultant Jobs in Kenya

Management Systems International Documentation and Strategic Communications Consultant Jobs in Kenya


Project Summary

The United States government holds a critical position in a region experiencing growing public and private foreign investment and U.S. government (USG) initiatives

One of the top three largest in the world, the Mission comprises the Kenya, Somalia and East Africa units.

Position Summary

MSI is seeking the services of a seasoned Documentation and Strategic Communications Professional to conceptualize, coordinate, develop, and deliver a comprehensive and informative report of USG work in Kenya for Fiscal Year 2018.

The purpose of the report is to:

  • Define and deliver a cohesive U.S. government message by referencing key investments in Kenya,
    Illustrate the long-standing partnership between the U.S. and Kenya,
  • Convey the achievements of the U.S. government's work in Kenya to numerous local and external audiences including Government of Kenya, private sector partners, U.S. government officials based in Washington, implementing partners (IPs) and program stakeholders.
  • Only those currently located in Kenya are eligible to apply

    Scope of work
  • The Consultant will be responsible for conceptualizing, coordinating, developing, and delivering an attractive, comprehensive and informative report of USG work in Kenya for Fiscal Year (Oct 1-Sept. 30) 2018.
  • The key steering committee for this activity will be the Interancy Strategic Communication Working Group that is chaired by the Public Affairs Section (PAS) at the U.S. Embassy.
  • The Consultant will work closely with the working group through PAS to facilitate a process of developing the first interagency annual report.

    Specifically, the Consultant shall be responsible for executing the following tasks:

  • Provide a monthly update to the Interagency Communication Working Group on the progress.
  • Reviewing the relevant technical and communications documentation to extract information and key messages
  • Coordinating closely with the interagency communication working group, through PAS and AOR/COR, and well as liaising with the various technical directors, USG agency point persons, IPs, and beneficiaries, among others, to glean critical information on the various initiatives ranging from context to milestones and results.
  • Proposing a rationalised structure for the report and developing a suitable architecture and outline for MSI approval.
  • Weaving a compelling narrative based on information gathered from the various listed sources and others.
  • Crafting simple, yet informative section headings and sub-headings that promote the respective initiatives or accurately summarize their objectives.
  • Identifying and writing compelling data points to be emphasized during graphic design and layout
    Working closely with a graphic designer to conceptualize and execute an appropriate, attractive layout and ensure the integration of all edits and changes.
  • Providing proper citation in the instance of references to contextual data, and complete photo credit and relevant captioning of selected photos.
  • Identifying and polishing supplementary content such as success stories and repurposing to include this content in the report.
  • Delivering a draft document for final review and edits and providing editorial clarifications as and where needed to facilitate a final document.
  • Coordinate and track the clearances especially through the interagency working groups

    Methodology
  • The assignment will involve a review of all the relevant documents, reports, and communications materials including interagency presentation, interagency county brochures, U.S. Africa Strategy, Interagency Country Strategy, draft folder, activity Performance Plans and Reports (PPRs), activity briefs and information materials including online sources, and success stories for the period.
  • The Consultant is expected to hold discussions with MSI, the relevant Mission staff, IPs, beneficiaries, and other stakeholders to clarify any emerging issues.

    Deliverables

    Key deliverables for this assignment shall include:
    An inception report detailing the Consultant's understanding of the task and a work plan

  • A proposed content outline of the inter-agency report, although a draft will be provided
  • A proposed graphic layout of the inter-agency report in collaboration with a graphic designer to be shared at the working group and USAID office chief levels.
  • First draft of the inter-agency report including written and visual content gleaned from document review and engagements for preliminary review and feedback by the technical people identified
    for clearance across the Mission.
  • Work with each agency to plan how content gaps can be filled. Idenify any key issues that need to be discussed and resolved across the interagency.
    Second draft of the inter-agency report for review, editing, and feedback that should include edits from the technical level people and include new content that was collected and provide notes for things that still are coming or need to be changed (such as a photo).
  • Coordinate the list of people that need to review and provide inputs and follow up to ensure clearance which will include all USAID Office Chiefs, head of each agency and communication leads.
  • Third version will have all previous edits to text and design for a near final version for Public Affairs Section to edit and share during the Country Team Meeting.
  • Fourth version should have all edits from PAS and all agency heads.
  • All content should be complete and any gaps filled or notes removed.
    Fifth version should be final clearance and any final edits.
  • Followed by preparation of the final version that is high resolution and ready production.
  • Provide a lower resolution (for web use) that is 508 compliant for U.S. Embassy website.
  • Coordinate the interagency review of the Annual Report Distribution plan and gather any additional edits by people across the interagency.
  • Draft a letter to be signed by the Ambassador to accompany the distribution of the reports.
  • Create a draft social media toolkit that the interagency can use to promote the link to the report.
  • Develop standard operating procedures for the steps and length of time required for each step for the entire development process.
  • Management and resources
  • Report to the Chief of Party-MSI Kenya and East Africa DOC Support Project.
  • MSI will cover the cost of the Consultant's professional fees and all other logistics (transport and accommodation as and where necessary) related to the assignment and based on explicit prior approval by MSI.

    Travel
  • Some in-country travel may be required.

    Consultant qualifications, skills and competencies

    The selected Consultant will have:

  • A degree in international development, communications, journalism, public policy, social sciences or any relevant field.
  • At least 15 years' demonstrated experience in strategic communications work with hands-on relevant experience in Kenya and East Africa.
  • Demonstrated awareness and knowledge of the local and regional economic and business climate as well as the Kenyan and East African development landscape.
  • High-level experience in collating and curating content to deliver superior knowledge products.
  • A high level of professionalism as well as significant experience interacting with senior development sector executives in multi-cultural settings.
  • Strong interpersonal skills, team player, self-motivated and results-driven, with the ability to effectively build and manage rapport with diverse sources.
  • Strong ability to work independently and proactively with little day-to-day oversight, the ability to establish priorities and to plan, coordinate and monitor tasks, and proven ability to work reliably under tight deadlines.Exceptional writing, analytical and reporting skills, and meticulous attention to detail.ty to maintain a high level of professionalism even under pressure.
    Excellent time management and wi
  • Strong client-focus and abilillingness to work occasional long hours with some travel to the field if required.
  • MSI is an EEO/AA/ADA Veterans Employer

    How to Apply
  • For more information and job application details, see; Management Systems International Documentation and Strategic Communications Consultant Jobs in Kenya
  • Interested and qualified candidates should apply online by27th March 2019
  • Only candidates who have been selected for an interview will be contacted. No phone calls, please.
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