Management Systems International Communications Specialist/graphic Design Kenya and East Africa Development Outreach and Communications Support program Job Position in Kenya

Management Systems International Communications Specialist/graphic Design Kenya and East Africa Development Outreach and Communications Support program Job Position in Kenya

Logistics and Administrative Assistant
Kenya and East Africa Development Outreach and Communications Support program

Project Summary:

The Kenya and East Africa Development Outreach and Communications Support program provides communications and outreach support to the USAID/Kenya and East Africa mission to engage stakeholders within Kenya, East Africa, and Somalia on USAID-funded development initiatives.

The project produces high quality, demand driven communications products across all media, both traditional and social, and also provides photography/videography services, editorial services, and events management services.

The program also provides technical advice and support on Mission communication activities and future outreach strategies.

Position Summary:

The Logistics and Administrative Assistant supports the finance, operations and technical teams and will perform other administrative duties, including coverage for reception, as requested.

Responsibilities:

Work closely with the Finance Specialist to provide operational support to all project activities.

Support financial needs by processing payments, preparing tax forms, and scanning financial documents in a timely manner.

Ensure asset inventory control and management, facilities management, and coordinate transportation.

Maintain office and purchase order files, databases and assist with recording the purchasing of supplies.

Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.

Support administrative and finance activities by organizing

and archiving information.

Assist in arranging project site visits and coordinating all MSI field visits for both long and short term staff, including facilitating booking of venues for accommodation, meals, conference facilities, and other related services.

Perform errands in support of assigned tasks, such as post office deliveries or pickups, project purchases or other miscellaneous tasks.

Perform follow up calls to provide confirmation of receipt of official correspondence, reservations, and other communications.

Assist staff with overflow work including word processing, data entry and internet research tasks.

Serve as the Security Focal Point for the Nairobi office, including ensuring MSI security procedures and protocols are adhered to and liaising with the security company.

Welcome and attend to all office guests and answer the office telephone.

Any other assignments as determined by project needs.

Apply Here

PI105425068

Closing date: 6th December 2018

How to Apply:
Apply Here

Management Systems International Communications Specialist/graphic Design Kenya and East Africa Development Outreach and Communications Support program Job Position in Kenya

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