Malaria Consortium Procurement and Admin Officer Jobs in Nigeria
Malaria Consortium Procurement and Admin Officer Jobs in Nigeria
Job PurposeThe Procurement and Admin Officer will be responsible for all Global Fund based procurement planning and procurement.
He/she will also be responsible for providing Abuja based administrative support to Global fund (GF) state projects under Malaria Consortium in Nigeria.
Scope of Work
The Procurement Officer will support the project procurement plan design and regular updating.
He/She will provide the analysis for all Abuja strategic supplier agreements related to Global Fund (GF) and will monitor them, and will coordinate all procurement related to Global Fund in Abuja in accordance with the Malaria Consortium Procurement Policy.
He/She will also manage all GF assets in the Abuja office and provide support to the management of assets in all GF state offices.
Key Working Relationships
The Procurement Officer will report to the Abuja Office Manager, and will work closely with all Abuja based GF staff to provide them procurement and administrative support.
They will also work with state staff for all state procurement and administration conducted or supported in Abuja
Key Accountabilities
Procurement planning (15%)
Support the Global Fund senior project manager and Country Office Manager with the design of procurement plans for the GF project to allow all procurements to be delivered on-time at value for money following compliant processes
Work with the Senior project manager and Country Office Manager to review all project procurement plans on a regular basis (at least quarterly) to ensure that all procurement is being planned to allow for on-time delivery at value for money following compliant processes
Strategic supplier agreements (15%)
Support the Abuja Office Manager with defining they Nigeria Country Procurement Plan
Provide support in the analysis for all Abuja based Framework Agreements and creation of Preferred Suppliers based on the Country Procurement Plan, following the processes defined in the Malaria Consortium Procurement Policy, including for fuel, security, IT support, generator maintenance, vehicle maintenance, stationery, hotels, taxi firms, rental vehicles, event locations for conferences/workshops/seminars, printing material, etc.
Track all Global Fund procurements against all strategic supplier agreements and provide quarterly reports to the Abuja Office Manager on total expenditure to date per agreement, supplier performance and issues and recommendations for the coming year
Procurement (55%)
Coordinate all Abuja based Global Fund procurement in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference
Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can properly plan and implement all activities
Collate documentation for all Global Fund procurements for the Country Procurement Review Committee (PRC)
In line with the project budget and working closely with the Country Office Manager, ensure value for money of all procurements for Global Fund activities carried out
in Abuja and all GF offices at state level
Asset and Stock Management (10%)
Support the Abuja Senior Admin Officer in managing all Abuja based Global Fund assets to ensure that they are registered, tracked, maintained and disposed of according to the Malaria Consortium Asset management Policy
Maintaining the Property Inventory Register for all Global Fund office equipment (as per the Malaria Consortium Fixed Asset Policy) in Abuja
Support the Abuja Senior Admin Officer in managing any stock procured by Global Fund, as defined by, and in accordance with the Malaria Consortium Inventory Management Policy
Other Administrative tasks (5%)
Complete other administration tasks as required by the Abuja Office Manager
Person Specification
Essential
Degree or similar qualification in Procurement and Administration or related field
At least 3 years’ experience working in an operations related role specifically in procurement
Proven writing skills in English
Ability to work effectively and sensitively with staff in other locations
A collaborative and flexible style, with a strong service mentality
Facilitation and coordination skills
Sector awareness related to procurement
Desirable
Attentive to detail
Highly organised
Flexible and self- motivated
Excellent written and oral communication skills
First aid competence
He/she must clearly display the ability to effectively prioritise and perform to tight deadlines
Work-based skills and competencies
Essential
Excellent interpersonal and communication skills
Excellent computer skills with proficiency in Microsoft Word, Excel and PowerPoint
Analytical skills
Ability to troubleshoot basic ICT issues
Desirable
Good coordination skills
Excellent analytical skills
Core competencies
Delivering Results
LEVEL B - Takes on pieces of work when required and demonstrates excellent project management skills:
Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
Makes clear and timely decisions within remit of own role
Application Closing Date
11th August, 2020.
How to Apply
For more information and job application details, see; Malaria Consortium Procurement and Admin Officer Jobs in Nigeria
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