Malaria Consortium Field Finance Officer Jobs in Nigeria

Malaria Consortium Field Finance Officer Jobs in Nigeria


Job purpose

  • The state Field Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and
    procedures to the respective state offices.

    Scope of work

  • The State Field Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly
    financial information inclusive of payment vouchers and procurement.

  • The State Field finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and
    sharing suggested solutions.

    Key working relationships

  • The State Field finance Officer will be based in a state and will report to the state
    coordinator while interacting directly with other staff including the supply chain / admin
    officer, M&E officer and other staff in the field office. Indirectly they report to the Financial Accountant based in Abuja.

    Key accountabilities (percent of time spent on each area)

    Financial transactions (60%):
  • Receives all invoices from suppliers and prepares the Invoice authorisation forms.
  • Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised
    personnel as per the authorised signatory list (ASL).

    Prepare monthly reports to the state coordinator as set on monthly finance timetable
    which comprises the following:

  • Bank reconciliation statement including copy of bank statement

  • Aged list of outstanding Advances and Other ledger balances

  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations

  • Monthly timesheet update
  • End of Month Checklist
  • Advise the state coordinator and Financial Accountant on any concerns on financial
    matters and share suggested solutions.

  • In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
  • Follow up on the stock balance of pre-printed financial documents (forms, vouchers,
    receipts etc.) and make a timely replacement older before stock outs occur.

    Payment processing (30%):

  • Prepare all payments either cash, cheque or bank transfers and obtains approval from
    the authorised personnel.

  • Scrutinise all payment requests, including advances for travel and activities that these
    are in accordance with Malaria Consortium policies and procedures.

  • Issue all travel and activity advances to staff and consultants.

  • Check all advances are settled with the set timeframes as per the finance policy, bringing
    any late settlements or concerns to the attention of the state coordinator.

  • Post payments onto PS Financials ensuring accuracy and timeliness.

    Petty Cash
    (10%):

  • Keep the petty cash impress system and records, making payments as approved by the
    authorised personnel.

  • Take collections and issue proper receipts, making the deposit of all cash collections in a
    timely manner.

  • Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.

  • Post all petty cash invoices and vouchers into the general ledger with accurate codes
    and on a timely basis.

    Person Specification

    Qualifications and Experience:

    Essential:

  • HND or Bachelors in Accounting or relevant degree

  • At least one year in a Finance/Accounts Officer position.

  • Working knowledge of accounting software

    Desirable

  • Experience of working in a smaller remote field office as the lead finance person

  • Knowledge of NGO sector

  • Part qualified member of an accounting professional body

    Work-based skills and competencies:

    Essential:

  • Excellent interpersonal and communication skills

  • Good computer skills with high proficiency in Microsoft excel

  • Good analytical skills

  • Strong ability to be able to manage and prioritise multiple tasks.

  • Willingness to learn at all times.

    Core competencies:

    Delivering results

  • LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives

  • Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations

  • Strong self-management of time and effort

  • Checks own work to ensure quality

  • Analysis and use of information

    LEVEL B - Uses evidence to support work

  • Identifies and uses various sources of evidence and feedback to support outputs

  • Uses evidence to evaluate policies, projects and programmes

  • Identifies links between events and information identifying trends, issues and risks

  • Ensures systems are in place to address organisation needs

    How to Apply

    For more information and job application details, see; Malaria Consortium Field Finance Officer Jobs in Nigeria

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