Malaria Consortium Country Accounts Officer Jobs in Nigeria

Malaria Consortium Country Accounts Officer Jobs in Nigeria


Job Purpose

  • The Country Accounts Officer will provide a cashier function to the MC Country Office and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures.

    Scope of Work

  • The Country Accounts Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.

  • S/he will also ensure orderliness within the finance department.

  • The Country Accounts officer will deals with all cash receipts and payments as well as advising the Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.

    Key Accountabilities

    Finance Work (40%)

    Prepare monthly reports to the Accountant as set on monthly finance timetable which comprises the following

  • Bank reconciliation statement including copy of bank statement

  • Aged list of outstanding Advances and Other ledger balances

  • Fixed asset register update and Spot Check reports

  • Authorised Petty Cash Count Certificate and reconciliations

  • Monthly timesheet update

  • End of Month Checklist

  • Making Payments of all meetings, workshop and training participants and consultants
    Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures

  • Advising the Accountant on the arising financial matters and sharing areas of concern with suggested solutions

  • Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock-outs occurs.

    Suppliers Invoice (25%)

  • Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms

  • Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel

  • Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel

  • Post payments onto PSF general ledger ensuring the accuracy of all the required codes

    Operations Related Work (25%)

  • Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return

  • In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team

  • In -charge of collating timesheets of all MC Nigeria staff

    Petty Cash (10%)

  • In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel.

  • Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner

  • Count Petty Cash on a minimum of a monthly basis with the Accountant

  • Post all petty cash invoices and vouchers into the General Ledger with accurate codes.

    Person specification

    Qualifications and experience

    Essential

  • HND or Bachelors in Accounting

  • Minimum of
    3 years’ experience in a finance team, with at least one year in an Accounts Officer position

    Desirable

  • Experience in working in INGO an added advantage

  • Member of Accounting Professional body is an added advantage

    Work-based skills and competencies

    Essential

  • Excellent interpersonal and communication skills

  • Knowledge of NGO donors and their financial reporting requirements

  • Excellent computer skills with high proficiency in Microsoft excel

  • Good analytical and reporting skills

  • Strong ability to be able to manage and prioritise multiple tasks

  • Willingness to learn at all times

  • Working knowledge of accounting software is an added advantage

  • Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage

    Core Competencies

    Delivering Results

    LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives

  • Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations

  • Strong self-management of time and effort
    Checks own work to ensure quality
    Analysis and use of information:

    LEVEL A - Gathers information and identifies problems effectively

  • Interprets basic written information
    Attentive to detail

  • Follows guidelines to identify issues
    Recognises problems within their remit

    Flexibility/ adaptability

    LEVEL B - Remains professional under external pressure

  • Able to adapt to changing situations effortlessly

  • Remains constructive and positive under stress and able to tolerate difficult situations and environments

  • Plans, prioritises and performs tasks well under pressure

  • Learns from own successes / mistakes
    Living the values:

    LEVEL B - Promotes Malaria Consortium values amongst peers

  • Shows a readiness to promote Malaria Consortium’s values amongst peers
    Promotes ethical and professional behaviour in line with Malaria Consortium’s values

    Strategic planning and thinking and sector awareness

    LEVEL A - Manages own workload effectively

  • Plans and manages own workload effectively
    Is familiar with Malaria Consortium’s mission and current strategic plan

  • Understands own contribution to Malaria Consortium’s objectives

    Application Closing Date

  • 24th July, 2020.

    How to Apply

    For more information and job application details, see; Malaria Consortium Country Accounts Officer Jobs in Nigeria

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