Makueni County Public Service Board Secretary/Administrative Assistant Jobs in Kenya

Makueni County Public Service Board Secretary/Administrative Assistant Jobs in Kenya

Duties and Responsibilities

Reporting to the HR/administration officer, the duties and responsibilities of the secretary/administrative assistant will be to:

  • Handling office communications (telephone, emails, etc) and appointments;

  • Receiving and assisting Visitors;

  • Transfer external calls and correspondences to respective offices;

  • Typing correspondences;

  • Taking minutes in meeting as and when required;

  • Ordering and maintaining stationery and other office supplies;

  • Ensure security of records and documents;

  • Receiving and dispatching of mails and documents;

  • Provide general office management and clerical support;

  • Establish and maintain a proper filing and information keeping system;

  • Ensure that queries from the public and customers are responded to appropriately and in a timely manner;

  • Coordinate internal and external meetings;

  • Ensure cleanliness of offices;

  • Issue stationery and other office supplies including maintaining accurate records of printing and photocopying activities;

  • Provide secretarial services during team meetings;

  • Perform any other duties as may be assigned from time to time by the supervisor.

    Requirements for Appointment

  • Be a Kenyan citizen;

  • Diploma in Secretarial Studies from KNEC or equivalent qualifications from a recognized institution ;

    Business Education single and
    group certificates from KNEC in the following subjects;

  • Typewriting III (50 WPM)/computerized document processing III

  • Short hand II (80 WPM)

  • Business English II/Communications I

  • Office practice II

  • Secretarial duties II

  • Commerce II

  • Office Management III/Office administration and Management III

  • Certificate in computer applications from a recognized institution and knowledge in basic computer programmes such as word, excel and use of internet

  • A minimum of three (3) years of experience in general office management

  • Strong interpersonal and communication skills

  • Satisfy the requirements of chapter six of the constitution of Kenya 2010

    How to Apply

  • For more information and job application details, see; Makueni County Public Service Board Secretary/Administrative Assistant Jobs in Kenya

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