Living Goods Head of Finance and Administration Jobs in Kenya

Living Goods Head of Finance and Administration Jobs in Kenya


  • Living Goods is looking for a Head of Finance and Administration (HFA) who will be a strategic thought-partner, and will report directly to the LG Global CFO with dotted line matrix reporting to the Country Director.

  • The HFA will have solid process and fiscal management skills, knowledge of non-profit and fund accounting.

  • The ideal candidate will be a seasoned professional with specific expertise in fiscal management and fund accounting, nonprofit management and governance, and supply chain management.

  • The HFA will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: accounting, financial management, statutory compliance, treasury management, audit function, operational planning and budgeting, administration including the procurement and supply chain function.

  • The HFA will play a critical role in partnering with the senior management team in strategic decision making and operations as Living Goods- Kenya continues to enhance its quality programming and build capacity.

    Roles and Responsibilities

    Strategy

  • Contribute to the country strategy and support CD to develop the strategy, analytics and action plans to deliver on the organization strategy.

  • Support the development of a country supply chain strategy to support the directly supported CHW network.

  • Contribute to the LG Global Strategy through engagements with the Global Finance team and country analytics to inform strategic decision making.

    Accounting and Financial Data Quality

  • Oversee the accounting function and ensure compliance with organizational policies and procedures.

  • Update, document and implement all necessary organizational policies and accounting practices based on LG Global frameworks to improve the finance and administration departments efficiency and internal controls.

  • Oversee the timely submission of statutory filings including tax returns, company registrar filings, insurance submissions, etc and ensure compliance with country financial, tax reporting and regulatory requirements.

  • Ensure accounting processes and workflows are fit for operational purposes to maximize the use of digital platforms and compliance with organizational approved delegation of authority.

  • Coordinate and lead the annual auditing process including liaising with external auditors, liaising with the LG CFO and Finance/Audit committee of the Board of Directors.

  • Managing the country cash flow and forecasting and providing oversight of all bank accounts.

    Financial Management

  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial reports and analysis;
    collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting in collaboration with the Global Grant management function.

  • Oversee and lead annual budgeting and planning process in conjunction with the Global Financial Team, Country Director – Kenya and Country Senior Management Team.

  • administer and review all financial plans and budgets; monitor progress and changes; and keep senior management team abreast of the organization’s financial status.

  • Effectively communicate and present the critical financial matters to the Country management and Global Financial Management team.

    Administration & Supply Chain – Procurement, Logistics and Facilities

  • Oversee the management of the entire process in planning of procurement and supply chain, inventory control, logistics and distribution, ensuring effectively functioning processes to avoid costly delays and lost opportunities.

  • Ensure effective
    lines of communication between the Operations Department and the supply chain team to ensure priority requirements, timely delivery of goods and services using the most appropriate procurement procedures.

  • Ensure effective use of internal SOPs in supply chain, control of workflows, continuous business processes monitoring and elaboration of improvements in systems and processes.

  • Be responsible for introduction process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.

  • Support the proper development and utilization of the ERP system.

    Procurement

  • Oversee the management of vendor, supplier and contractor relationship.

  • Oversee the quarterly and annual forecasting of goods and services needed by the operations. Ensure systematic cost efficiencies.

  • Ensure full compliance with procurement policies and procedures and quality requirement especially for medicines management.

    Logistics

  • Coordinate the efforts of the logistics team to determine and implement best practices for distribution up to the last mile and warehousing.

  • Support the operations team to maximize the cost -effective distribution solution for goods.

  • Oversee the monitoring of inventory levels at all warehouses and maximize working capital.

    Facilities

  • Ensure facilities are compliant with Health and Safety guidelines as well as Drug Authorities guidelines.

  • Manage the cost efficiency of lease and facilities running cost.

    Team Management

  • Provide leadership and support to the Accounting, Finance, Supply chain, procurement and logistics

  • Ensure the hiring and talent pipeline management of quality engaged staff

  • Provide coaching, mentoring and development of staff

  • Monitoring performance and initiating timely action to strengthen staff and staff engagement

  • Translating organizational goals into functional and individual goals and ensure proper task and functional divisions

    Skills & Competencies

  • Mission-driven, articulate professional with substantial finance and administrative management experience.

  • Keen analytical, organization and problem-solving skills which support and enable sound decision-making.

  • Proven strength in building and sustaining supportive relationships and persuasively communicating institutional goals and needs.

  • Experience working in Africa.

  • Strong human resource management experience; ability to supervise, mentor and engage staff members and inspire credibility, confidence and build consensus.

  • Prior experience with Grant management.

  • Outstanding ability to translate financial concepts to and effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.

  • Technology savvy and specific knowledge of accounting and reporting software.

  • Demonstrated capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills, displays good judgment.

    Minimum Qualifications

  • 10+ years’ experience in managing the finances and administration of a donor-funded programs, including knowledge of accounting, bookkeeping, and monitoring and managing budgets.

  • Bachelor’s degree in Business Management, Finance, Accounting, or related field.

  • CPA/ACCA preferred.

    How to Apply

  • For more information and job application details, see; Living Goods Head of Finance and Administration Jobs in Kenya




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