Lira University Secretary Jobs in Uganda

Lira University Secretary Jobs in Uganda

Duties and Responsibilities

  • Facilitates communication channels between Departments and the rest of the University

  • Types letters, reports, presentations, papers, memos originating from the Department.

  • Organizes and coordinates meetings, taking down minutes and providing feedback in line with the University policies.

  • Ensures timeliness, cleanliness and tidiness of the office, safe custody, security and confidentiality of official information and documents of the University.

  • Files and retrieves documents and establishes a professional user-friendly filing system.

  • Responds to telephone calls and taking necessary action.

  • Attends to all visitors and directs them appropriately.

  • Receives incoming mails and other correspondences, recording and directing them for
    necessary action.

  • Ensures that all outgoing mails and documents are recorded and dispatched in good time.

  • Records appointments and screens requests for meetings, synchronizing and updating diaries and schedules.

  • Handles Departmental Petty Cash.

  • Any other duties that may assigned to him/her by the supervisor.

    Person Specifications

  • Diploma in Secretarial studies or equivalent qualifications from a recognized Institution
    with the following subjects: Business communication stage III; Type writing stage III (50 wpm); short hand stage II (80/90 wpm); and office management.

  • Should have ‘O’ level certificate with at least two credits including English language and
    three passes in ‘A’ level.

  • Should have three years relevant working experience in government or equivalent level
    from a reputable Organization.

  • Should be computer literate.

  • Certificate in records management is an added advantage.

    How to Apply

  • For more information and job application details, see; Lira University Secretary Jobs in Uganda

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