Link Community Development HR and admin officer Jobs in Ethiopia

Link Community Development HR and admin officer Jobs in Ethiopia

Job Id: 197850

Category: Human Resource and Recruitment, Management
Location: Wolaita Soddo, SNNPR
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time

Job Description


Link Community Development International (Link International) was established in 1989 as Link Community Development and is one of a family of partner organizations working to improve the quality of education in rural schools across sub-Saharan Africa so that children and their communities have better life opportunities.

Link International works at all levels of the education system – with communities, schools and governments – to identify and remove the obstacles to quality education.

We work with our partner organizations to improve schools and the quality of education they deliver; to build the capacity of district departments of education; and to support government education policy and inform national and regional strategies.

Job Description Summary:

The post holder is responsible for recruitment and hiring of competent workforce from internal and external sources, induction of new staffs joining the field office, management of staff salaries and benefits based on existing policy and procedures, staff performance management process, ensure timely submission of time sheets for the field office, and giving HR support like updating HR data in the data base, management of field office staff files and documentation, follow up renewal of contract administrations, and follow up pension case with Government office.

She/he is expected to play a critical role in ensuring the organization in hiring the best possible talent and will be in charge for delivering all facets of recruiting success for LCDE Soddo Field Office.

She/he will also assist and participate in salary and benefits surveys to ensure competitive compensation and manage performance of office attendants, cleaners, and Guards.

Detail Roles and Responsibilities

HR Management

  • Manage all staffs (both programs and support staffs) who are hired, supporting respectful and positive working relationships.

  • This is to be achieved through leadership, team building, day-to-day support and capacity-building.
  • Facilitate site-level recruitment processes and ensure that relevant staffing structures in all operations departments are in place and are reflective of appropriate gender balance.
  • Support managers in promoting professional development by identifying training and capacity building opportunities and ensure protection staff are well versed in LCDE code of conduct, accountability, safeguarding, and prevention of sexual exploitation and abuse.
  • Ensure staff objectives are set and that evaluations and performance reviews are conducted on a regular basis and documented.
  • Ensuring that all staffs personal file contains necessary information, ensure that employment letter, staff leave balance, and other staffs related letters (contract extension, transfer, promotion, salary adjustment, etc) are properly signed by staff;
  • Ensures proper implementation of policies and procedures in relation to Human Resource Management
  • Ensuring that all staffs acknowledgement certificate on Safeguarding, safety & security & rest of Core polices is read & signed & documented in each personal files.
  • Provide induction for all newly recruited staffs
  • Ensure for timely effort and timesheet reporting and ensure that offline timesheet is filed in personnel file and that the manager and staff member has signed on it;
  • Liaise with managers in identifying their HR needs, develop HR plan and ensure that the recruitment process is initiated and completed on time using recruitment tracker
  • Ensure recruitment and interview plan is put in place, timely initiation and completion of the whole cycle of the recruitment process and provide with constant update regarding open vacancies to recruiting manager
  • Work together with hiring managers to ensure gender diversity and equality is addressed in the recruitment process
  • Actively take part in interviewing and selecting high caliber employees and assert the preparation and sending of offer packages
  • Ensure proper implementation of staff benefits package (medical, education, leave, PF, and pension schemes) and that records are maintained and updated regularly.
  • Work together Manager and PD to establish a recognizable “employer of choice” reputation for the organization, both internally and externally.
  • Preparing HR reports and giving HR support like update and insert HR data in the data base,
  • Make sure that staffs leave balance is properly recorded on soft and hard copy
  • Managing staffs Pension case other additional HR related activities given by the Operations Manager
  • Ensure that exit procedures are properly followed during staff separation.
  • Support initiatives on staff wellbeing program.
  • Take initiatives to ensure that the performance of all staffs is managed with the existing performance management process inclusive of setting of job objectives, mid-term performance review and annual performance assessments.
  • Assist in the identification of core competencies required for excellent performance in each position; and establishment of succession planning strategies for identifying, developing, and promoting high-potential and high-performing staff.
  • Coordinate with the HR Business Partner to implement and promote career development programs for high potential employees.
  • Working with Managers to assess development needs and performance gap analysis of their respective staffs.

    Admin Management:

  • Facility management like overseeing tidiness of the office and regular maintenance in coordination with security guards
  • IT tasks as deemed appropriate
  • Organize systematic induction to all staff and visitors as appropriate on administrative requirements
  • Facilitate all travel arrangement support to visitors, consultants, guests from both the field and from overseas including hotel bookings, travel arrangement/ticket, trainings, workshops/conference to the office etc
  • Maintain the efficient provision of administrative services and effect payment timely: telephone, generator, etc and monitor the cost efficient utilization
  • Secure, replenish and report work place safety and security mechanisms: fire extinguishers.; first aid kits; fire exit and fire exit clearance, fire alarm system etc
  • Proactively administer the office operational services: utilities- water, electricity, telephone, refreshment; sanitation; office equipment’s – stationery replenishment; hotel bill; service purchase, office lease agreements, equipment leasing, contractual management with different service providers and its subsequent renewal and extension
  • Efficiently manage office refreshment provisions, utilities and cleaning services, equipoemnt repair and maintenance, put a quarterly purchase request to using replenishment level monitoring mechanisms and manage it in a cost effective manner
  • Maintain proper and updated filing systems including partners’ active files, semi active file and remote file for reference and other general correspondences
  • Initiates purchase requisitions for office supplies and office consumables in consultation with the hub senior logistics coordinator.
  • Performs other related tasks as required including support to warehouse management.
  • Contract period: One year with possibility of extension based on performance

    Job Requirements

    Qualifications and experience

  • Minimum BA degree in Human Resource, Business Administration and/or Management or degree in relevant field of study is preferable.
  • Minimum of 4 years’ experience of in management of HR, in the NGO environment, including significant field operations experience
  • Reasonable level of proficiency to read, write and communicate in English
  • Strong interpersonal and communication skills
  • Ability to work independently and take personal initiative
  • Experience working in a large and complex organizational set up
  • Female applicants are appreciated

    Knowledge, skills and ability

  • Up to date knowledge of employment legislation and HR best practice.
  • Effective -excellent organizational skills, ability to prioritize and delegate
  • Ability to seek out, manage and influence opportunities for continuous improvement and change.
  • Ability to ensure that the highest standards of quality and customer care are achieved
  • Enthusiastic team player, positive attitude and good interpersonal skills.
  • Demonstrate Gender and safeguarding sensitivity in all responsibilities.
  • Capable of working on own projects and taking responsibility for work load
  • Ability to work in a complex challenging and sensitive environment
  • Self-starter, analytical mind, quality conscious and ready to learn new ways of doing things
  • Ability to work in a team setting, friendliness and resourcefulness (Teamwork) and
  • Respectful of oneself and others
  • Matters not covered by this contract or the Staff Handbook are governed by the mandatory provisions of the Labour Proclamation in force at the time.

    How to Apply

    Interested applicants who met the Minimum requirements should send their CV with application letter through before or on February 21, 2019.

    Link Community Development HR and admin officer Jobs in Ethiopia

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