Life and Peace Institute Finance Officer Jobs in Kenya
The Life & Peace Institute (LPI) is an international and ecumenical centre that supports and promotes non-violent approaches to conflict transformation through a combination of research and action that entails the strengthening of existing local capacities and enhancing the preconditions for building peace.
LPI’s office in Nairobi is looking for a Finance Officer.
Purpose of the job: You are responsible for all the finance, human resources (HR) and grant management of LPI operations in Kenya, Somali and Sudan, as well as for essential supervisory tasks within the Finance Unit staff.
Key tasks and responsibilities:
Financial Management
Post and review all expenditures and every transaction in the Infor SunSystem software
V6.3, according to programme and projects budgets, and ensure that reports produced from
the accounting system reflect the true position of LPI financial performance
Process payments and ensure that each payment/transaction complies with LPI internal
financial procedures, programmes and project budgets.
This includes checking and ensuring
the stamping and filing of all vouchers and documents is done
Design programme/project budgets in consultation with other relevant staff and ensure budget holders are regularly updated on burn rate
Manage staff advances issuance, liquidation and ageing in line with the LPI’s policies and
procedures
Ensuring that all information required for Audit is availed including financial reports
Ensure Cash/Fund flow management in liaison with relevant staff
Review procurement documents prior to Procurement Committee meetings in liaison with
the Logistics & Administration Officer
Maintain contact with LPI bankers and monitor all bank transactions to ensure that adequate balances are maintained. This includes ensuring competitive Forex rates
Analyze risk areas in internal controls and recommend mitigating measures
Responsible for accounts payable and receivable for the organisation.
Grants & Partner Management
Monitor financial performance for all grants and produce reports according to donor
reporting requirements
Facilitate transfer of funds to partners and ensure close monitoring of utilization of funds.
Support developing/drafting contracts for partners that are compliant to LPI donor
regulations
Ensuring that partner organizations comply with signed contracts
Regularly review of partner organization’s reports and provide them with documented
feedback
Train and advise on improvements in partner internal controls and related aspects
Ensure partner management procedures comply to LPI Grant Management Guidelines.
Human Resource Management
Prepare the payroll for local staff, ensuring payment of statutory deductions and file tax returns with relevant authorities
Keep an up-to-date database of LPI’s staff and consultants
Provide support to the recruitment process and ensure that new staff recruitment is done in compliance to LPI policy and Kenyan
labour laws
Update and keep secure each staff file and ensure that confidentiality levels are maintained
Ensure staff training and development plans are designed, budgeted for and implemented
Develop a robust new staff orientation procedure and ensure that it is implemented
Advise on staff renumeration, benefits and other entitlements
Responsible for staff wellbeing such as medical insurance, WIBA, maintenance of the leave schedule and time sheets management
Liaise with other relevant staff on management of staff complaints, staff disciplinary proceedings and other HR related practices
Advise and support on staff separation procedures in compliance to Kenyan labour laws and LPI policies
Ensure the staff appraisal tool is regularly updated, scheduled staff appraisals are completed, filed and outcomes actualised.
Execute other tasks and responsibilities assigned by the Finance & Administration Manager
The position has supervisory responsibilities.
It also requires close working relationship with the Kenya, Somalia and Sudan Programme teams.
The following qualifications are required for the post holder:
Certified Public Accountant in Kenya and a registered member with ICPAK in good
standing
A holder of university degree in Business Administration, Commerce or any other
equivalent qualification
At least four years of experience in similar functions with experience with an international non-governmental organization
Advanced bookkeeping skills, including the ability to analyze financial information and
prepare complete financial statements.
Experience in enforcing internal financial procedures
Human Resource experience is required
Proactive attitude to budget monitoring and reporting, preferably with experience in
advanced reporting requirements
Command of Management Information Systems, in particular info SunSystems V6.3 and
exposure to one or more computerized accounting packages
The candidate must be accurate, thorough, and able to consistently meet deadlines.
Proficiency in English language, both written and spoken
Possess a certificate of good conduct from the Kenya Police
How to Apply
Please send a complete application including a detailed CV and a cover letter, with reference
‘Finance Officer’ no later than 5 August 2018, 16:00 East Africa Time, to nairobi@life-peace.org
Only shortlisted candidates will be notified. The successful candidate is expected to start work as soon as possible.
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