Law Firm Office Administrator Jobs in Nairobi, Kenya

Law Firm Office Administrator Jobs in Nairobi, Kenya

Job Title:
  • Office Administrator – Law Firm
  • Nairobi

    We are looking to hire an office administrator to work in a busy law firm who will be responsible for the front desk operations, maintaining an effective workflow in the office and working on other duties assigned to them by the attorneys.


  • Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
  • Manages correspondence by answering emails and sorting mail.
  • Prepare and process standard legal documents including subpoenas, contracts, summonses, appeals, warrants and motions.
  • Organize conference room scheduling, equipment, and cleaning and organize catering, coffee, or other refreshments as needed.
  • Organize and coordinate legal meetings including client interviews, hearings and depositions.
  • Coordinate building and maintenance issues for general repair and updates, plan and oversee disaster and emergency procedures.
  • Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
  • Coordinate and participate in office space planning, maintenance and renovations when necessary and supervise cleaning crew and cleanliness of office space.
  • Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
  • Review legal publications and perform database searches to identify
    laws and court decisions relevant to pending cases.
  • Composing and preparing confidential correspondence, reports and other complex corporate documents.

  • Bachelor’s degree preferred in Business Administration or any other related business course.
  • At least 5 years’ experience working in a busy medium sized law firm.
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
  • In-depth knowledge of office management.
  • Must be 40 years of age or below.
  • Secretarial diploma will be considered as a plus.

  • Excellent written and verbal communication skills.
  • Understands the importance of confidentiality.
  • Excellent organizational and time management skills.
  • Ability to interact professionally with clients both on the telephone and in person – even during stressful situations.

    How to Apply
  • Interested candidates are invited to strictly email their cover letter and CV, to before 22nd March 2019.
  • Only short listed candidates will be contacted.
  • For more information and job application details, see; Law Firm Office Administrator Jobs in Nairobi, Kenya

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