KSPCA Executive Officer Jobs in Kenya
KSPCA Executive Officer Jobs in Kenya
The Kenya Society for the Protection and Care of Animals’ (KSPCA) mandate is to promote, foster and advocate for humane treatment of all Animals in all situations.
The Society is run entirely on donations from the public and runs a number of social
media campaigns and events and runs a team of inspectors and animal care staff in
three locations; Nairobi, Naivasha and Mombasa.
Each location has a shelter where a
number of cats, dogs, donkeys and other animals are cared for as KSPCA staff work to rehome them with members of the general public.
The KSPCA is currently recruiting for the position of Executive Officer (EO).
The EO will have overall responsibility for all KSPCA administrative operations including, but
not limited to, logistics (assets, fleet, and facilities) security coordination, human
resources, fundraising, procurement, budgeting, finance, and property.
The EO will also ensure that KSPCA operations conform to KSPCA’s best practices and
regulations.
The position reports to the Executive Committee of the KSPCA.
Duties:
Oversee the management of KSPCA, including but not limited to, logistics and administration, development of annual work plans, financial record keeping, staff/consultant recruitment, staff training and supervision, monitoring and
evaluation, and periodic reporting.
Coordinate and communicate with the various stakeholders and partners involved in KSCPA activities.
Ensure that the operations are implemented in
accordance with KSPCA policies and procedures.
Develop Scopes of Work (SOW) for long and short-term program employees as needed.
Implement local hire employee contracts in accordance with established KSPCA
hiring and dismissal practices and the Kenyan Labor Code.
Communicate regularly and report monthly to Executive Committee on technical, administrative and financial aspects of KSPCA
Responsible for the overall administrative running of the office, including routine support functions i.e. HR and administration, finance & logistics, ensuring compliance with KSPCA policies and procedures.
To ensure that there are systems in place which monitor the use of drugs, food stuff and merchandise, ensure that drugs are properly controlled and stored in secure locations
To manage all HR functions for the KSPCA, including recruitment, orientation of any new staff hired, supervision, staff evaluation and organization of trainings for staff to ensure they are properly trained to complete KSPCA objectives.
To work with volunteers, consultants, and KSPCA staff to ensure that all KSPCA staff are equipped to do their jobs including understanding
procedures
To verify that the current membership list is as up to date as possible in the excel sheet, to work with the communication officer to establish a protocol on who may access the sheet, reach out to members who may have slipped through the net to reestablish contact, to ensure as current membership periods run out members are contacted and reminded to extend their
membership.
Working with the inspectors, vets to liaise with government agencies and other NGO’s serve as alternative contact for KSCPA communications when
required.
If required manage/supervise monitoring and tracking systems for budget and contracts/grants, LOE, and inventory.
Monitor daily operations expenses against budget projections.
Assist Finance Manager with relevant office administration
To ensure that procurement is completed, documented, and delivered to the
end-user in a timely manner, ensuring that items procured meet the specifications of the
end-user while adhering to donor and KSPCA procurement guidelines.
Ensure that the most reasonable, fair, expeditious, and appropriate procurement choices are made pursuant to procurement policy
To manage leases & contracts and other local consultants and service providers.
To manage the logistics of moving about Nairobi to carry out operations.
Ensure the transportation fleet is in suitable condition and fully capable of meeting the demands for transport. Set up a system to monitor kms driven, and maintenance costs per vehicle. Taking into account the age of the transport, assess whether any staff have higher than normal repair demands on their vehicle.
To maintain or establish if required a filing system in electronic and hard copy format for technical, financial, logistics/procurement and administrative documents;
To assist in fundraising activities and writing proposals
To manage social media platforms and ensure all posts are in line with
KSPCA’s standards
Work with KSPCA staff to ensure electronic filing system / paper filing system
is in proper order and fully populated for efficient administration of the
project.
To communicate as necessary with administrative and support staff in
Naivasha and Mombasa satellite offices, providing resources or backstopping
as necessary.
Contribute to activity reporting and monitoring
Identify issues and risks related to KSPCA implementation in a timely manner
and suggest appropriate adjustments to the EC.
Perform any other task assigned by the Executive Committee
Person Specification
Professional Qualifications
Undergraduate degree in Business Administration or similar
Right to live and work in Kenya
Work Experience
At least 2 years experience in a similar role
Experience in developing, planning and implementing sustainable strategies
In depth knowledge of relevant government, financial, HR and policies relevant
to the KSPCA
Experience working for a not for profit organisation
Experience fundraising for charities
Experience managing large teams with diverse skill sets
Skills & Attributes
Excellent organizational and time management skills
Analytical mind set and problem-solving orientation
Excellent communication and public speaking skills
Excellent interpersonal and leadership skills
Good knowledge/understanding of animal welfare issues/law
Excellent verbal and written English
Able to read and write in KiSwahili
Public speaking experience
Ability to work well in a pressured and emotive environment
Ability to quickly and effectively assess an animal welfare situation
Good IT skills, intermediate Microsoft Word, Excel and PowerPoint
Strong interpersonal skills
Professional, caring and non-judgmental
Trustworthy and reliable
Ability to meet deadlines and work independently on projects
Proactive, conscientious, enthusiastic and diligent
Team player with other internal departments
Respectful of all KSPCA staff
How to Apply
Interested candidates should send their application including CV, cover letter,
including the desired salary, and contacts of three referees to kspca.recruitment@gmail.com by 20th August 2019 with the subject line “Executive
Officer”.
For more information and job application details, see; KSPCA Executive Officer Jobs in Kenya
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