KPA Pension Scheme Executive Assistant Jobs in Mombasa

KPA Pension Scheme Executive Assistant Jobs in Mombasa


  • Our client, the KPA Pension Scheme is undergoing a transformation to streamline its operations in order to realise its envisioned growth and efficiency in service delivery to its members.

  • In view of this, the Scheme wishes to recruit a transformational individual to occupy the following position:

    Executive Assistant - HR/SA/PKF 10

  • The position is responsible for providing executive support services in the day to day running of the Scheme Administrator Office while working closely with staff and managers as a key contact person

    Roles and Responsibilities

  • Manage the Scheme Administrator’s diary and email account and ensure the calendar, appointments, meetings, travel and deadlines are well organized and maintained;

  • Ensure the Scheme Administrator’s office is equipped and maintained in a clean state;

  • Facilitate the business including meetings, briefings and receiving of visitors;

  • Organize briefings and meetings on behalf of the Scheme Administrator and maintaining records of the meetings with staff, media and other stakeholders;

  • Arrange and coordinate travel and accommodation requirements and ensure all the necessary arrangements are in place for the Scheme Administrator commitments and itineraries;

  • Coordinate Staff Matters, Meetings, Training Needs Assessments, Workshops, Preparation of Budgets/Finance, Time Management;

  • Filter general information, queries, telephone calls and invitations to the Scheme Administrator by redirecting or taking forward such contacts as appropriate;

  • Conduct weekly diary meetings with the Scheme Administrator to discuss upcoming engagements, invitations and other requests;

  • Maintain smooth communication between the Scheme Administrator’s office and internal departments and to demonstrating leadership in maintaining credibility, trust and support with management staff;

  • Prioritize conflicting needs, handle matters expeditiously, proactively, and follow- through on projects and relevant assignments to successful completion within
    deadlines;

  • Draft, edit, and ensure precision and delivery of reports, correspondence and communications from the Scheme Administrator’s office.

  • Maintain and update key information and contacts regarding the Board and strategic relationships for the Scheme Administrator’s office and the organization in general; and

  • Managing and ensuring the efficient filing, documentation, safe custody and retrieval of the Scheme Administrator’s records with due classification concerning confidentiality and archival value.

  • Perform any other duties as may be assigned

    Knowledge and Skills Required

  • A higher Diploma in Business Management or a related discipline;

  • Must have a minimum of three (3) experience in a similar position;

  • Knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office procedures;

  • Must demonstrate ability to work independently with minimum supervision;

  • Must demonstrate commitment to operational effectiveness

  • Should have ability to solve problems by applying relevant business knowledge

  • Should demonstrate professional expertise in the relevant work area

  • Must have the ability to communicate for both written and oral communication

  • Must be able to work under pressure

  • Must have knowledge in use of MS office packages

    How to Apply

  • For more information and job application details, see; KPA Pension Scheme Executive Assistant Jobs in Mombasa


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