Kontak Recruitment Agency Finance Officer Jobs in South Africa

Kontak Recruitment Agency Finance Officer Jobs in South Africa

  • As the Finance Officer for this NGO, you will require a minimum of 2 – 4 years’ experience in Project Accounting, Financial Accounting and ideally, previous experience within a non-governmental organization.

  • You will be responsible for assisting Financial and Administrative Support, Budget Management, Reconciliations, Tax Returns, Payment Processing, Accounting System Management, Fixed Assets, Inventory, and Payroll Administration.

  • You should be very comfortable with working independently from home, be disciplined, detail orientated, organized and easily adaptable to fit into the originations financial cycle.

  • Note: This is a hybrid role with Finance staff currently working from the office one day per week, it is envisioned that this will be extended to 2 – 3 days per week within the next year.

    Minimum Requirements:

  • Suitably qualified, ideally with a bachelor’s degree

  • Pastel

  • Microsoft Office with advanced Excel

  • Project Accounting

  • Project Management

  • Financial Management

  • Analytical Capability

  • Detail orientated

    Duties and Responsibilities:

    Payroll Administration

  • Processes monthly payroll schedule for salary payment, maintains payroll information and personnel records as required for financial reporting in accordance with relevant legislation

    Inventory, Fixed Assets and Accounting Systems Management

  • Labels new fixed assets and any existing assets that have lost their bar codes

  • Maintains records of consultants and supplier’s contracts

  • Captures grant budgets and project partner expenditure on the Pastel Evolution Accounting system

  • Completes requisition for any low stock items for re-ordering

  • Carries out inventory management in alignment to the approved budget

    Cash Movement and Payment Processing

  • Captures banking details of service providers on the Pastel Evolution Accounting system and FNB Online.

  • Assists the Financial Accountant to process payments on FNB Online and preparation of payment requisitions for authorization and release by the CFO.

  • Captures payments and deposits to the trust bank accounts on the system and balance cash book for the trust account via Pastel Evolution Accounting system.

  • Allocates the general ledger of all captured trust account transactions on a weekly basis.

  • Prepares bank reconciliations statements and reconciles the cash book.

  • Loads all suppliers to be paid and creditor payments on the Bank’s system.

  • Checks the reconciliation of all credit cards.

  • Prepares and reconciles cash books with bank statements.

    Tax Returns

  • Checks and verifies that tax return calculations are correct before capturing on the Pastel Evolution Accounting system.

  • Follows up on outstanding tax

  • Completes and submits all monthly schedules of outstanding tax returns.

  • Calculates and ensures submission of the report on penalties and outstanding tax returns.

    Invoicing, Payments, Creditors and Debtors Reconciliations

  • Prepares debtors’ and creditors reconciliation and clears reconciliations on a monthly basis.

  • Reviews supporting schedule which indicates that payments by debtors are received weekly.

  • Processes payments within the allocated time frame.

  • Processes all refunds, debit and credit notes within the allocated time frame.

  • Reconciles payments to schedule, capture on Pastel Evolution Accounting system and initiate payments.

  • Raises awareness of penalties on late payment of taxes and monitor payment therein.

  • Provides information on statistics, debtors, creditors and costs to relevant personnel on request.

    Financial and Administrative Support

  • Participates in the annual budgeting process for the unit by providing historical salary data and preparing salary schedules.

  • Participates in the monthly, quarterly and annual reporting process by preparing monthly management accounts, quarterly reports and annual reports and reconciliations to the GL.

  • Verifies all invoices received for all expenses are correct and signed by the duly authorized signatories.

  • Maintains up-dated salary payment files after salary payments have been authorized.

    Financial and Budget Management

  • Assists by providing input pertaining to departmental budget and forecasts.

  • Assists the CFO and Manager: Accounting by ensuring that proper budget control and compliance against approved budget.

  • Assists the CFO in the budgetary requirements for the finance unit.

  • Assists in providing input to ensure financial and budget requirements are met.

  • Assists by applying appropriate financial controls to ensure expenditure levels are prudent, and wastage is limited.

  • Assists in identifying variances in budget, and submit reports with explanatory narrative.

  • Assists the CFO and Manager: Accounting in managing expenditure in line with approved parameters.

    How to Apply

  • For more information and job application details, see; Kontak Recruitment Agency Finance Officer Jobs in South Africa

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