Kontak Recruitment Agency Event Planner / Coordinator Jobs in South Africa

Kontak Recruitment Agency Event Planner / Coordinator Jobs in South Africa

Company Overview

  • Our client was established in 2000, when it started importing fine wine from a handful of top domaines in Burgundy, France. Right from the start, their focus has been on importing domaines that are at the very top of the qualitative scale in their respective regions.

  • In the beginning 6 domaines were imported regularly and now their portfolio has grown to 37 domaines. Our clients portfolio stretches across 116 producers in recent years, They have added to their portfolio by representing a niche selection of the very best names that South Africa has to offer.

    Job overview:

  • The event planner and coordinator will be responsible for the marketing and full management of events for fine wine. Tasting events range from private and trade tasting to themed annual events and producer visit.

  • This role encompasses the entire event management process from planning to post-event evaluation and report back.

    Duties and responsibilities:

  • Establish event tasting requirements as determined by the sales team and clients requirements including annual events and producers’ visits

  • With assistance of the marketing manager, produce and manage a detailed calendar for events (including timelines, venues, budgets)

  • Research venues, suppliers and arrange quotes for detailed event costing

  • Manage and coordinate all event logistics pre and post event

  • Management of all POS material linked to events

  • Liaise with sales and marketing teams to publicize and promote the event

  • Handle all pre-event tasks, such as brand theme, invitations, RSVP’s, guests list, event reminders, gifting, tasting books/sheets, order forms and event table and room layouts

  • When necessary, present the tasting

  • Manage the event to ensure all runs smoothly, liaise with customers, build the clients brand

  • With the
    team’s assistance, all set up and clean-up of events

  • Manage budgets and costs and provide full report back after each event including post-event evaluation with customer feedback statistics

  • Build wine related event management and hosting as a service offered by the client or corporate and / or private groups


  • Annual events (not exhaustive):

  • La Paulées

  • Trade Shows

  • Producers’ visit.

  • Champagne Festival.

  • Wine festivals.

  • Ongoing private tastings with trade partners.

  • Corporate tastings.

    Skill & character requirements:

  • Effective time management and organized.

  • Ability to multi-task and problem solve.

  • Self-motivated and deadline driven.

  • Ability to work in a team.

  • Eye for detail, innate appreciation of quality.

  • Dynamic personality.

  • Ability to achieve best cost / benefit arrangements.

    Presentation skills

    Education and experience needed:

  • 5+ years of employment experience as an event coordinator or planner.

  • Post-secondary education such as a degree in business, communications, public relations, marketing or hospitality.

  • Experience with budgets.

  • A proven track record or aptitude for customer service.

  • Knowledge and wine qualification would be preferable.

  • Advanced knowledge of Microsoft Office programs.

  • Knowledge of SAP - Business by Design an advantage.

  • Experience with presenting preferable.

    How to Apply

  • For more information and job application details, see; Kontak Recruitment Agency Event Planner / Coordinator Jobs in South Africa

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