KNQA Office Administrator Jobs in Kenya

KNQA Office Administrator Jobs in Kenya

For appointment to this grade a candidate must have:

  • Diploma (KNQF Level 6 or equivalent) in Secretarial Studies or any other equivalent from a
    recognized institution;

  • Have passed the following examinations from the Kenya National Examinations Council (KNEC);

  • Typewriting III (Minimum 50 w.p.m.)/ Computerized document processing III;

  • Shorthand III (120 w.p.m);

  • Business English III/Communications I;

  • Office Management III/Office Administration and Management III;

  • Secretarial Duties II;

  • Commerce II;

  • Proficiency in computer applications;

  • Meet the provision of Chapter Six of Constitution.

    Duties and Responsibilities

  • Attending to visitors/clients;

  • Handling telephone calls and enquiries;

  • Handling customer inquiries and complaints;

  • Ensuring security of office records, equipment and documents;

  • Ensuring confidentiality of office information;

  • Record keeping for correspondences and file movement;

  • Managing office protocol and etiquette;

  • Managing petty cash for the respective office;

  • Maintaining an up to date file movement register;

  • Coordinating the general administration of the respective department/office;

  • Coordinating schedule of meetings and appointments for the respective departments/ office;

  • Coordinating travel arrangements for the respective departments/office;

  • Coordinating appointments and travel itineraries for the Chief Manager;

  • Preparing responses to simple routine correspondence for the Chief Manger; and

  • Monitoring procedures for record keeping for correspondences.

  • Ensuring security, integrity and confidentiality of data; and

  • Undertaking any other office administrative services duties that may be assigned.

    How to Apply

  • For more information and job application details, see; KNQA Office Administrator Jobs in Kenya

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