KNATCOM Senior Accountant - Jobs in Kenya

KNATCOM Senior Accountant - Jobs in Kenya

a) Job Description

The Senior Accountant is responsible for developing financial system and implementing sound financial
policies, systems, procedures and internal controls in compliance with Statutory Regulations and
International Accounting Standards and communication of the financial policies, strategies, and plans and ensure their evaluation thereof.

I. Revenue Collections & Managements

receipting of cash received;

posting revenue collected in the cashbook in a timely manner;

prepare revenue reports to ascertain the total revenue collected;

mobilize, negotiate and source for funds for the Commission; and

devise new revenue sources.

II. Budgeting and Budget Control

formulate and interpret the budget and finance policies and coordinate the preparation of the annual budget plans, and establishment of proper internal financial controls;

develop budgeting and financial instruments and submit to the relevant and authorized
Offices in good time and provide follow up activities as may be required;

prepare annual estimates of revenue and expenditure (annual budget) coordination of
the budget process;

authorization of expenditure;

maintenance of vote book;

process funds transfers within the approved financial policy and regulations manual;

regular feedback to cost centres on their expenditure;

prepare monthly, quarterly and annual treasury reports;

perform budget monitoring and reporting; and

provide regular communication to the Secretary General/CEO on key financial and budgetary matters.

III. Records & Accounting

maintain a chart of Accounts and classification of accounting transactions;

ensure compliance with all financial legal and regulatory requirements;

manage the payment system by ensuring adequate controls in verification examination of payment vouchers and settlements of trade payables as they fall due;

ensure payments and transfers are done in the most efficient manner without loss to the Commission;

monitor, guide and advice on appropriate and accurate bookkeeping;

manage the Commission’s imprest account and ensure timely surrenders;

process tax returns and other statutory contributions to ensure compliance;

manage the organization’s accounting calendar;

prepare monthly, quarterly and annual
Financial Statements and management reports for
executive Management, Board and Stakeholder;

prepare monthly, quarterly and annual Management Reports for Board;

maintain cheque books and cash book records in accordance with accounting regulations;

reconcile all collection and operation accounts held by the Commission with respective
banks;

prepare monthly bank reconciliation status report;

oversee proper maintenance, storage and security of financial and accounting documents;

liaise with all external Auditors for System and Final Accounts Audit;

manage Commission’s debts; and

prepare monthly, quarterly and annual treasury reports.

IV. Management of Working Capital

monitor cash flow and oversee the Commission financial performance against the budget and operational requirements;

manage cash flow and forecasting, and control the commitment of funds and expenditure trends, in line with existing regulations;

prepare weekly cash-flow reports;

prepare cash-flow forecasts with cash need requests; and

maintain asset register.

V. Preparation of the Financial Statements

process journals to correct errors;

review bank and cash reconciliations;

reconcile and close all General Ledger accounts of the Commission monthly; and

generate financial statements.

VI. Investment

perform cash use projection;

identify suitable investment options;

process funds transfer for investments;

monitor investments portfolio against cash requirements;

and

generate investment reports to management and the Board.

i. Duties and Responsibilities

Duties and responsibilities will entail:

Preparing EFT/RTGS files and upload in the bank payment system upon receipt of authorized
voucher/imprest warrant within the day of receipt;
ii. Preparing and maintaining accurate prepayments, accruals and provision schedules;

Posting journals to recognize bank charges on a monthly basis and submit a summary report
to the Chief accountant by 5th of the following month;

Collecting all dishonoured payments cheques /EFTs/RTGS from the various banks, and reversing in the system and forward for replacement;

maintaining cheque books and cash book records as well as financial statements and entries to monthly accounts in accordance with accounting regulations;

preparing monthly tax returns to ensure compliance with periodic tax payments, information reporting and other statutory requirements as well providing advice to Management on the effective strategies for minimizing tax liability;

ensuring the proper maintenance, storage and security of financial and

accounting documents in order to ensure that they are properly filed, secured and readily
accessible for action;

ensuring Reconciliation of imprest Accounts and preparation of recovery reports fortnightly;

responsible for all organizational transactions with banks, KRA and other institutions;

ensuring Month end close of the General Ledger i.e. Transfer to Financial Reporting

ensuring timely disbursement and payments for goods and services as per contract terms;.

participating in preparation of Departmental Budget, work plans and procurement plans
And

any other duties as may be assigned

ii. Requirements for Appointment

For appointment to this grade, a candidate must have:

minimum Four (4) year relevant working experience;

Minimum of a Bachelor’s Degree in Commerce, Business Administration, Business management (Finance or Accounting option) or other relevant and equivalent qualifications from a recognized institution;

certified public accountants (CPA K) examination or ACCA affiliate exams.

proficiency in computer applications;

shown merit and ability as reflected in work performance and results; and

supervisory course not shorter than 2 weeks.

iii. Key Competencies and Skills

Computer literate

Analytical skills

Communication skills

Able to work with minimum supervision

Conversant with Finance/Accounting Application/Software

How To Apply

Access and apply online via KNATCOM website at www.unesco.go.ke/careers

For details of the job description and skills, please visit the Commission’s website: www.unesco.go.ke/careers

All applications should reach the Commission on or before 13th October 2022 at 5.00 pm.

Note:

Only shortlisted and successful candidates will be contacted.

Kenya National Commission for UNESCO is an Equal Opportunity Employer.

Successful candidates will be required to fulfil the requirements of Chapter Six of the Constitution.



For more information and job application details, see; KNATCOM Senior Accountant - Jobs in Kenya


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