KNATCOM Principal Office Administrator - Jobs in Kenya

KNATCOM Principal Office Administrator - Jobs in Kenya

a) Job Description

The Principal Office administrator is responsible for the following functions:

carry out office administration and handling enquiries;

receive and attending to clients;

operate office machines;

handle office petty cash and ensuring security of office documents, records and secretarial equipment.

record dictation in shorthand; typing, processing data and reprography;

reserve appointments and maintaining office diary;

handle correspondences, telephone calls, office documents and equipment;

plan and organizing meetings, workshop /conferences and seminars;

deal with protocols and travel itineraries; and

ensuring good office layout;

b) Duties and Responsibilities

Duties and responsibilities will entail:

carrying out office administration and handling of enquiries;

receiving and attending to clients;

operating office equipment;

handling office petty cash and ensuring security of office documents, records and
secretarial equipment;

recording dictation in shorthand; typing, processing data and reprography;

reserving appointments and maintaining office diary;

handling correspondences, telephone calls, office documents and equipment;

planning and organizing meetings, workshop/conferences and seminars; and

dealing with protocols and travel itineraries; ensuring good office layout; and

any other duties as may be assigned.

c) Requirements for Appointment

For appointment to this grade, an Officer must:

a minimum period of eight (8) years in relevant work experience and at least three (3) years in supervisory role in a position in the public service or private sector;

a minimum of Master’s Degree in Social Sciences or Business Administration from a recognized Institution;

Bachelor’s Degree in secretarial studies or any other equivalent from a recognized institution;

or Bachelor’s’ Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution or business education single and group
certificates (BES & GC) stages i, ii and iii from the Kenya national examinations council;

management course lasting not less than four (4) weeks from a recognized institution;

proficiency in computer applications;

demonstrated results in management of office and administrative services;

good communication skills; and

d) Key Competencies and Skills

Analytical skills

Communication skills

Interpersonal skills

Negotiation skills

Problem solving skills

How To Apply

Access and apply online via KNATCOM website at www.unesco.go.ke/careers

For details of the job description and skills, please visit the Commission’s website: www.unesco.go.ke/careers

All applications should reach the Commission on or before 13th October 2022 at 5.00 pm.

Note:

Only shortlisted and successful candidates will be contacted.

Kenya National Commission for UNESCO is an Equal Opportunity Employer.

Successful candidates will be required to fulfil the requirements of Chapter Six of the Constitution.



For more information and job application details, see; KNATCOM Principal Office Administrator - Jobs in Kenya


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