KMT Grants, Contracts & Compliance Manager Jobs in Kenya

KMT Grants, Contracts & Compliance Manager Jobs in Kenya


Kenya Markets Trust (KMT) is a Kenyan organisation that works in partnership with the private sector; non-governmental organisations; county and national governments; associations and other local and international partners to unleash large scale, sustainable growth by changing the underlying incentives, capacities and rules that shape the functioning of markets
We focus on market systems and value chains as the main mechanisms through which wealth
is created and growth occurs.

Our long-term goal is to deliver large scale, systemic change in selected sectors by catalysing innovation in order to promote sustainable, competitive and inclusive markets that benefit all players including small businesses, larger firms, investors,
producers and consumers and the country at large.

KMT aspires to be the premier institution for market system development in Kenya.

We are seeking a Grants, Contracts & Compliance Manager for a period of 6 months (Maternity cover).

Reporting to Head of Finance, Contracts & Grants Management, this role is responsible for
contracts and grants management and improving operational and partner compliance.

The position is also responsible for procurement of goods and services.

Key Responsibilities

  • Work with the relevant Heads of Department and Managers to conduct due diligence on
    all market actors, implementing partners and consultants’ contracts before any
    contract/grant agreement is issued;
  • Coordinate and minute the Investment Committee meetings;
  • Prepare contracts, grant agreements and the necessary amendments as required for
    review and approval in line with the policies;
  • Support development of Requests for Proposal, placing advertisements and opening
    tenders, evaluation of the tenders and later negotiating contractual terms in line with the
    approved policies;
  • Convene and coordinate evaluation committees for all bids/tenders;
  • Prepare monthly reports on all open contracts, contractual payments, and organisation liabilities;
  • Guide the on boarding of consultants and grantees in line with the procurement policy and documentation requirements;
  • Review contracts for all consultants, partners, market actors and suppliers and prompt users of the expiry or near expiry of the contracts and grants;
  • Oversee the procurement processes and ensure goods and services are procured in a
    compliant and timely manner;
  • Ensure that all procurement procedures, policies and guidelines are applied in
    all
    procurement activities;
  • Provide information on savings from good procurement practices for Value for Money
    (VFM) validation to Head of Finance, Contracts & Grants Management;
  • Work with the Monitoring, Research & Evaluation (MRE) team to prepare the VFM report as guided by the donor reporting guidelines;
  • Review payment requisitions for all contractual assignments and ensure that the payments are in line with the contractual obligations set out in LPO, contract or grant agreements;
  • Review the financial reports from all market actors for the grants issued and ensure that they are in compliance with the contractual reporting requirements and the set budgetary allocations;
  • Supervise the IT Officer.

    Qualification and Experience

  • A Master’s degree in Finance or Accounting or related field with CPA (K) qualification
  • Registration with the Institute of Certified Public Accountants of Kenya.
  • A minimum of 7 years’ financial management experience with at least 3 years’ experience
    gained in grants management.
  • Experience in procurement especially in management of contracts and grants.
  • Ability to analyse contracts/ grants/ any other specialised procurement and anticipate any future contractual challenges, taking into account the wider organisation and policy
    context;
  • Strong relationship management and communication skills;
  • Resourcefulness and ability to work well in a team offering hands-on support;
  • Good understanding of legal and statutory obligations of KMT, vendors and any partner
    that KMT would wish to on-board;
  • In-depth understanding of contracts management (legal, execution, obligations,
    responsibilities and rights).

    How to apply

  • If you meet the above qualifications please apply by sending your CV with a cover letter
    indicating names of three referees to vacancy@kenyamarkets.org. Please indicate the
    position reference number in the subject line.
    Deadline for receiving applications is November 9th, 2018.
  • Only shortlisted Candidates will be contacted

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