KMFRI Assistant Director Administration Jobs in Kenya

KMFRI Assistant Director Administration Jobs in Kenya

Job Specifications

The duties and responsibilities of the officer will entail:

  • Advising management on administrative policies, procedures and regulations;

  • Providing leadership in the development and implementation of administration plans and budgets, within and outside the department in order to ensure efficient and cost-effective provision of and Administration services throughout KMFRI;

  • Ensuring efficient provision of transport, security and cleaning service;

  • Coordinating the preparation of terms of reference for outsourced services;

  • Supervising the implementation of outsourced services;

  • Developing and implementing administration policies and strategy, by enforcing relevant institutional regulations to achieve the desired efficiency in the utilization of human capital;

  • Preparation of annual operating budgets and work plans for the administrative department and establish proper internal monitoring and control systems;

  • Interpreting administration regulations to guide their implementation and ensure compliance for smooth running of the Institute;

  • Coordinating disaster management and emergency response initiatives in the institute;

  • Ensuring staff appraisals and staff development of the department;

  • Initiating administrative staff training and development and other policy matters;

  • Providing cross-functional liaison for administrative matters;

  • Facilitating meetings, conferences and other special events;

  • Ensuring general maintenance of office equipment’s and building is undertaken;

  • Generating administrative reports on repairs and maintenance;

  • Ensuring acquisition of legal documents such as motor vehicle and assets insurances

  • Facilitating renewal of insurance policies for company property and motor vehicles;

  • Supervise timely settlement of the utility bills and other related claims;

  • Manage inventory of the Institute’s assets;

  • Coordinate development of reports in the division;

  • Lead in identification of risks and formulate measures to mitigate risks in the division;

  • Coach, mentor, supervise and facilitate capacity development
    activities in the division;

  • Lead in the development and monitor implementation of division’s annual work plan and budgets; and

  • Guide staff performance management in the division.

    Person Specifications

    For appointment to this grade a candidate must have: -

  • At least eight (8) years in relevant work experience and at least three (3) years in a management position in public service or private sector;

  • Master’s degree in Public Administration; Business Administration; Business Management; Office Management or its equivalent qualifications;

  • Bachelor’s degree in Public Administration; Business Administration; Office Management or its equivalent qualifications;

  • Minimum KCSE C+ (plus) or its equivalent;

  • Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;

  • Member of a relevant professional body in good standing;

  • Proficiency in computer applications;

  • Demonstrated good results in work performance; and

  • Meets the requirements of chapter six of the constitution.

    Key Competencies and Skills

  • Strategic and innovative thinking

  • Mentoring, coaching and leadership skills;

  • Good interpersonal and negotiation skills;

  • Organization skills;

  • Strong communication and reporting skills;

  • Problem solving skills;

  • Analytical skills; and

  • Conflict resolution skills.

    How to Apply

    For more information and job application details, see; KMFRI Assistant Director Administration Jobs in Kenya

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