Kitengela International School Administrative Assistant Jobs in Kenya

Kitengela International School Administrative Assistant Jobs in Kenya

Job Summary

The overall job purpose is to assist the Head of School in the planning, organization, coordination, administration, and management of assigned school’s activities and program.

Duties and Responsibilities

Organize and maintain school records, including student files and staff records;

Coordinate school events and activities, including parent-teacher conferences, and field
trips;

Manage the entire front office operations and direct visitors and parents as required; and
ensure it is clean at all times;

Maintain accurate attendance records and monitor student attendance;

Process and maintain student enrolment and withdrawal records;

Assist with the preparation and distribution of school newsletters and other communications;

Attend school board meetings and take minutes as required;

Prepare prospective students for entry examinations and tests;

Prepare and distribute meeting agendas and minutes in a timely manner;

Answer phone calls and respond to emails in a timely manner;

Coordinate the lost and found items for the school and ensure the student receive their items;

Provide support to teachers and staff as needed e.g. assist in printing exam;

Order and maintain inventory of school supplies and materials;

Maintain confidentiality of all school records and information;

Schedule appointments and meetings for school staff, parents, and students;

Collaborate with school staff to improve administrative processes;

Distribute and collect textbooks and stationery for the school;

Provide backup support to other administrative staff when needed;

Plan and manage the

boardroom utilization and facilitation meeting meals

Perform any other responsibilities assigned to the jobholder by the supervisor from time to time.

Qualifications

Bachelors’ Degree in Business Management/ Secretarial Studies from a recognized Institution

Minimum of 3 years’ experience in a similar role, school setting will be an added advantage

Experience in using management information systems and routine office systems

Computer literate and able to use various Microsoft programs including Word, Excel, PowerPoint etc

Desired Competencies and Attributes

Good communication skills (both verbal and written) as well as presentation skills

Poses good organizational skills and excellent customer service skills

Excellent time management skills and the ability to prioritize work

Ability to handle multiple and conflicting priorities under strict deadlines

High standard of Integrity and Ethical practice

Attention to detail and problem solving skills

Ability to work effectively with other team members

How to Apply

For more information and job application details, see; Kitengela International School Administrative Assistant Jobs in Kenya

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