Kiambu County Executive Secretary/Principal Office Administrator Jobs in Kenya

Kiambu County Executive Secretary/Principal Office Administrator Jobs in Kenya



Duties and responsibilities will entail:

  • Receive incoming calls and respond to general queries in order to ensure that the callers’ needs are promptly addressed;

  • Receive and screen visitors to the Governor’s office and ensure that they are assisted in good time;

  • Provide secretarial and administrative support to the Office of the Governor and Chief of Staff , to include but not limited to typing letters, reports, and other correspondences; dispatching mails, sorting and photocopying documents as required;

  • Maintain the Executive’s files and documents to ensure safe custody and ease of retrieval of all confidential records and documents;

  • Receive, stamp and sort out incoming letters and other correspondences to the Governor’s office and dispatch them to the appropriate officers in the government;

  • Maintain the Governor’s diary of events and ensure that Governor is informed of the engagements in a timely manner;

  • Organize the Governor’s travel arrangements and ensure that air tickets and visas;where applicable; are obtained in good time;

  • Administer the office imprest, maintain accurate records of all purchases and prepare monthly imprest reconciliation;

  • Requisition for office supplies for the Governor’s office and ensure that the supplies are used economically; and

  • Any other relevant work that may be assigned to the job holder from time to time

    Person Specifications:

    For appointment to this position a candidate must have:

  • Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management or Bachelor’s degree in Social
    Sciences or any other equivalent qualification from a recognized institution.

  • At least five (5) years of experience in office administration or a relevant position in a comparable position in the Public Service/Private Sector;

  • Proficiency in computer applications

  • Fulfills the requirements of Chapter Six of the Constitution.

    How to Apply

    All applicants should submit their applications cover letter together with copies of their detailed curriculum vitae with names, address and telephone contacts of three referees. Copies of academic and professional certificates, testimonials, national identity card or passport and any other supporting documents should be attached to the application.
    Applications should be addressed to:

    Secretary/CEO
    County Public Service Board
    County Government of Kiambu
    P O Box 2362 - 00900
    KIAMBU

    NOTE:

    ALL applications should be hand delivered in a sealed envelope, clearly marked on top of the envelope the position applied for, and dropped in the specific box provided at County Public Service Board offices, Room 103, First Floor at Thika Sub-County Offices between 8.00 a.m. and 5.00 p.m. on weekdays.

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