Kericho County Chief Assistant Office Administrator - Jobs in Kenya

Kericho County Chief Assistant Office Administrator - Jobs in Kenya

Advert Number:

KCPSB/2022/64

Job Title, Job Group and Number of Posts:

Chief Assistant Office Administrator, Job Group ‘M’ (1 Post)-Internal Advertisement

Department where the job falls under:

Department of Agriculture, Livestock and Fisheries

Job Application End Date:

12-August-2022

Job Description and Job Specification:

(a) Duties and responsibilities

An officer at this level will be deployed to work for a head of department.

Duties and responsibilities at this level will entail: -

Taking oral dictation.

Using e-office to research and process data.

Operating office equipment.

Attending to visitors/clients.

Handling telephone calls.

Coordinating schedules of meetings and appointments.

Ensuring security of office records, equipment and documents, including classified materials.

Preparing responses to routine correspondence.

Managing office protocol and etiquette

Managing petty cash.

Monitoring procedures for record keeping of correspondence and file movements

Maintaining an up to date filling system in the office.

Coordinating travel arrangements.

Handling customer inquiries and complaints.

Establishing and undertaking any other administrative services duties that may be assigned.

(b) Requirements for appointment

For appointment to this grade, an officer must have: -

Served in the grade of senior assistant office administrator for a minimum period of three (3) years

Diploma in secretarial studies from the Kenya national examinations council
OR

Business education single and

group certificates (BES & GC) Stages I, II and III from the Kenya national examinations council in the following subjects: -

- Short hand III (minimum 120 w. p. m)
- Typewriting III (50 w.p.m.) computerized document processing III
- Business English III/Communications II
- Commerce II
- Office practice II
- Office management III/Office administration and management III
- Secretarial duties II

Certificate in secretarial management course lasting not less than four (4) weeks from the Kenya school of government or any other Government training institution

Certificate in supervisory skills course lasting not less than two (2) weeks from a recognized institution

Certificate in computer applications from a recognized institution; and

Shown merit and ability as reflected in work performance and results.

For more information and job application details, see; Kericho County Chief Assistant Office Administrator - Jobs in Kenya



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