Kericho County Chief Assistant Office Administrator - Jobs in Kenya

Kericho County Chief Assistant Office Administrator - Jobs in Kenya

Advert Number:


Job Title, Job Group and Number of Posts:

Chief Assistant Office Administrator, Job Group ‘M’ (1 Post)-Internal Advertisement

Department where the job falls under:

Department of Agriculture, Livestock and Fisheries

Job Application End Date:


Job Description and Job Specification:

(a) Duties and responsibilities

An officer at this level will be deployed to work for a head of department.

Duties and responsibilities at this level will entail: -

  • Taking oral dictation.
  • Using e-office to research and process data.
  • Operating office equipment.
  • Attending to visitors/clients.
  • Handling telephone calls.
  • Coordinating schedules of meetings and appointments.
  • Ensuring security of office records, equipment and documents, including classified materials.
  • Preparing responses to routine correspondence.
  • Managing office protocol and etiquette
  • Managing petty cash.
  • Monitoring procedures for record keeping of correspondence and file movements
  • Maintaining an up to date filling system in the office.
  • Coordinating travel arrangements.
  • Handling customer inquiries and complaints.
  • Establishing and undertaking any other administrative services duties that may be assigned.

    (b) Requirements for appointment

    For appointment to this grade, an officer must have: -

  • Served in the grade of senior assistant office administrator for a minimum period of three (3) years
  • Diploma in secretarial studies from the Kenya national examinations council

    Business education single and
    group certificates (BES & GC) Stages I, II and III from the Kenya national examinations council in the following subjects: -

    - Short hand III (minimum 120 w. p. m)
    - Typewriting III (50 w.p.m.) computerized document processing III
    - Business English III/Communications II
    - Commerce II
    - Office practice II
    - Office management III/Office administration and management III
    - Secretarial duties II

  • Certificate in secretarial management course lasting not less than four (4) weeks from the Kenya school of government or any other Government training institution
  • Certificate in supervisory skills course lasting not less than two (2) weeks from a recognized institution
  • Certificate in computer applications from a recognized institution; and
  • Shown merit and ability as reflected in work performance and results.

    For more information and job application details, see; Kericho County Chief Assistant Office Administrator - Jobs in Kenya

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